Job Title:

Executive Assistant - Leading Commodities Firm (West)

Company Overview:

Our client is a leading commodities firm specialising in sustainability efforts. They are located in the West, and are a fast-growing SME expanding rapidly across the APAC region, with almost $500 million generated in revenue last year. They are deeply committed to environmental and socially conscious initiatives in various fields.

Job Summary:

As the Admin Assistant/ Executive Assistant, you will provide secretarial support to the Managing Director while reporting to the Senior Executive Assistant and assisting her with a wide range of administrative duties. This role is best suited for someone who is a dynamic and efficient go-getter, who is able to take on new and unexpected challenges with grit and enthusiasm. You will be expected to have exceptional communication skills in both English and Mandarin, to liaise closely with stakeholders across APAC.

Job Responsibilities:

• Manage the MDs diary, including scheduling all internal and external meetings
• Take meeting minutes as and when necessary
• Serve as the primary point of contact for various stakeholders across the region, especially in China, and liaise closely with internal stakeholders on behalf of the MD and Senior Executive Assistant
• Coordinate the MDs travel, including planning itineraries, booking flights and accommodation, and arranging ground transportation
• Handle expenses and claims
• Prepare all meeting materials and agendas, and monitor and screen all relevant correspondence

Requirements:

• Proven experience of at least 3-5 years in secretarial/ administrative duties
• Excellent interpersonal and written and spoken communication skills in both English and Mandarin, to liaise with our clients Chinese counterparts and clients
• Outstanding problem-solving and multitasking skills to handle a wide range of tasks quickly and effectively
• Trustworthy, adaptable, and able to work independently and under pressure
• Strong proficiency in Microsoft office applications

The candidate we are looking for will find themselves in the promising position of being able to contribute actively to a stable company at a key point of their expansion. You will enjoy the privilege of being part of a tight-knit and familial workplace culture, all while being stretched to unlock new frontiers and take on exciting challenges in a fast-paced, regional set up.

ea role - capable ppl and within budget
in terms of priority

2. ea role - new position created back in nov last year, they had someone join them but wasnt a good fit after 6 mths, replacement. still considerednew, 1 yr coontract. for this, cands tend to ask what is gg to happen after 1 yr, depends oon value they bring after 1 yr period, def want this to be perm role long run. ea - business support, help to review and read through contracts drafted, english impt, meticulousimpeccable english, perfect grammar. franks ea along w jermaine, they work tgt to support him. take away somee stuf rom jermaines ooverflowing plate. quick thinking, mtg mins v impt, catch up w business and summarise. contracts impt - know different currencies, presentable, can be a male. rn jermaine is doing cldr, but w this person se will do cldr. gd if this person can help support the cldr. prev person not truthful, integriy thing.
challenges - cannot choppy, do not want ppl w not fluent english. pref between 25-35 for ea. 1-2 yrs of gd ea exp.

1st round teeams w eileen - recorded
gd int help to feel vibes
2nd round w frank in person


3. bd exec - looking for a guy that is quick thinking, meticulous, gd w contracts and calculatons, their most successfl one comes from banking, need to be able to convert metal rate and p&l. build network - need hunter to go out find customers, gd eng to prep contracts, some cuatomers are indian and v careful down to last words in contract, sart and presentable, for gold and silver, meet some of custmers including jewellers. no need specific metals exp, but will def help if aerospace ackground or semicon, some of the industries that might have materials they are sourcing for. car parts is diff, this role more precious metals like gold and silver. talking abt b2b services like theres this filter w gold component, help them to extract and refine gold. quarterly commissionstucture if can hit target, 600 per quarter if can hit target. need someone more vocal and chatty, gd at bluff