Job Title:

Executive Assistant - Prestigious Investment Firm (Hong Kong)

Company Overview:

Our client is one of the oldest and largest investment management firms in the world, with offices spanning the globe from North America to Asia. They pride themselves on a long-term, distinctive, and market-leading investment approach, with core values that include working towards reducing their environmental impact and championing diversity in the workplace.

Job Summary:

This Executive Assistant role is based in Hong Kong and provides secretarial support to a dynamic investment team comprising multiple senior executives in the Hong Kong office. The ideal candidate for this role is someone who has a firm command of English and Mandarin Chinese/Cantonese to converse with local clients/stakeholders, superior organisational and planning skills to follow through quickly with tasks in a fast-paced environment, and is someone who is not afraid of new challenges and an intensive scope of work.

Key Responsibilities:

• Provide a full spectrum of secretarial support to 2-3 senior leaders, including complex diary/ calendar management and meeting arrangement
• Coordinate comprehensive travel schedules for senior management, including booking flights, hotel accommodation, ground transportation, travel itineraries, and visas
• Process invoices and expenses, liaising with the finance team for budget tracking
• Manage confidential correspondence, emails, documents, and telephone calls in a professional manner
• Communicate with external and internal teams on behalf of senior executives in a proactive and interpersonal manner
• Set up and maintain administrative and filing systems and processes for the team
• Compile reports and presentation materials and prepare meeting agendas and minutes

Requirements:

• Proven experience of 5-10 years providing executive support to multiple senior leaders, preferably in an investment/ private equity/ financial services environment
• Must currently be based in or willing to relocate to Hong Kong
• Impeccable command of written and spoken English and Mandarin Chinese/ Cantonese is essential to converse with local stakeholders/ clients
• Prior experience in an international corporation or multinational organisation is highly advantageous
• Strong understanding of financial services and/or investment business practices
• Exceptional organisational skills and ability to track and coordinate multiple projects at once
• Outstanding sense of proactive ownership, and a high degree of versatility and urgency to manage your tasks effectively under pressure and at an intensive pace
• Consistent attention to detail in your work, with a strong skill set in project and document management

The successful candidate for this role will seize the rare opportunity to be part of a top-tier multinational investment firm with exemplary branding and an extensive global reach. You will rub shoulders with high profile investors and clients from varied spheres and industries, and be exposed to a novel and dynamic working environment with an international character.