Company Overview:

Our client is an established offshore law firm with a strong global presence. The firm provides a broad range of legal services to local and international clients across multiple practice areas and is known for its professional and collaborative working environment.

Job Summary:

As a Legal Secretary, you will be providing key administrative support to 5-6 fee earners. The candidate that will thrive in this role is someone who is independent, dynamic, and enjoys a fast-paced and detail-oriented environment – while being able to pick things up quickly and maintain impeccable professionalism in their work.

Key Responsibilities:

• Provide secretarial support to 5-6 fee earners, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
• Coordinate all travel and submit expenses and claims in line with firm policies.
• Track and manage all documents and actions required for financial transaction closings, including formatting and preparing draft agreements.
• Ensure timely completion of signatures, notarizations, and regulatory filings.
• Organize and compile closing binders post-transaction.
• Track time entries and draft and finalise monthly billing narratives.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Requirements:

• Proven experience of minimally 5-10 years as a Legal Secretary in a reputable law firm is required, preferably with some exposure to an offshore set up.
• Exemplary spoken and written communication skills in English are essential.
• Proficiency in handling legal documentation is a must, and a familiarity with banking and finance processes is highly advantageous.
• Proactive, structured, driven and capable of juggling multiple priorities and timezones at once, with excellent cross-cultural communication skills
• Able to work both independently and collaboratively as a team player.
• Demonstrates resilience and the ability to perform effectively under high-pressure situations with exceptional professional conduct and discretion