Company Overview:

Our client is a leading international specialist law firm with a strong presence across Asia-Pacific, Europe, the Americas, the Middle East, and Africa, with more than 40 offices worldwide.

Job Summary:

As a Legal Secretary, you will be providing key administrative support to a team of lawyers in the Litigation practice. The candidate that will thrive in this role is someone who is independent, dynamic, and enjoys a fast-paced and detail-oriented environment - while being able to pick things up quickly and maintain impeccable professionalism in their work.

Key Responsibilities

• Provide secretarial support, including scheduling appointments, travels, submitting expense claims, and screening all incoming and outgoing communications.
• Prepare, format, and proofread litigation documents, including pleadings, affidavits, submissions, court forms, and correspondence.
• Manage court deadlines and coordinate court filings, hearings, and communications with court officials.
• Prepare court bundles and hearing materials, and arrange the filing and service of court documents.
• Assist lawyers with the billing process, including drafting pre-bills, editing narratives, and finalising bills.
• Handle legal administrative tasks, including opening and closing files, maintaining document databases, formatting legal documents, and ensuring accurate record management.

Requirements

• Proven experience as a Legal Secretary, with 7–12 years in a reputable law firm. Prior experience in litigation or disputes is highly preferred.
• Exemplary spoken and written communication skills. Please note that the ability to speak Mandarin is highly advantageous so as to communicate with regional offices.
• Proficiency in handling legal documentation, and a familiarity with local court processes is preferred.
• Organised, efficient and able to work independently in an fast-paced environment, with the resources to resolve issues as quickly as they arrive.
• Exceptional professional conduct and ability to handle communications discreetly while maintaining confidentiality.