Job Openings
Department Secretary
About the job Department Secretary
Job Description:
- Administrative Support:
- Calendar Management: Efficiently manage the Directors schedule, coordinating meetings, appointments, and travel plans.
- Document Preparation: Prepare and organize essential documents, reports, presentations, and correspondence.
- Communication Handling: Manage incoming and outgoing communication channels, including calls, emails, and mail.
- Recordkeeping: Maintain accurate and organized records and filing systems.
- Event Coordination:
- Event Planning: Plan and execute successful meetings, conferences, and other events.
- Travel Management: Assist with travel arrangements, including visa applications, flight bookings, and accommodation.
- Logistics Coordination: Oversee event logistics, such as catering, venue selection, and equipment rentals.
- Director Support:
- Research and Analysis: Conduct research and provide analysis as needed to support the director's work.
- Financial Management: Prepare and reconcile expense reports, ensuring accurate financial records.
- Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
- Proactive Support: Anticipate the director's needs and proactively address them.
- Office Management:
- Operations Oversight: Oversee the day-to-day operations of the office, including supplies, equipment, and maintenance.
- Staff Management: Train and supervise junior staff members, ensuring their effective performance.
- Compliance: Ensure adherence to company policies and procedures.
- Other adhoc tasks assigned