Sales admin

Objectives of the role

• Grow the efficiency of existing organizational processes to enhance the organization's internal capacity
• Manage timely data collection to update operations metrics
• Oversee budget management and purchase order requests
• Oversee invoices from suppliers and ensure payments to suppliers are made on time
• Work closely with AP Marketing team to help support on ad hoc administrative tasks
• Work closely with procurement and payment teams to be able to successfully manage budget and PR/Pos

1. Purchase Requisition Management (Anaplan)

Before an activity is executed, a Purchase Order must be made to the supplier. It is the role of this person to create the campaign/activity with the corresponding details in the Lenovo tool (Anaplan), get the SOW/Cost Estimate document from the supplier and create a Purchase Requisition. Once a Purchase Requisition is approved, the approved PRID and PO#s should be sent to requestor.

1. Purchase Order and Invoice Management (Ariba)

When a purchase requisition flows to Ariba, it is the responsibility of this person to approve that goods/services have been received (GR). After supplier uploads their invoice, it is also the responsibility of this person to check that all the details on the invoice are correct and approve/deny depending on the findings.

Management of payments to suppliers to ensure that payments are successful and on time. In the event of any delays, submitting a request for expedite payment will be made

1. Budget Management for CAP Region

Every country is allocated a budget quarterly. It is the responsibility of this person to manage said budget by country to ensure that there is no over or under spending. This person is also responsible for managing the budget file and updating all information regarding the PRs raised on Anaplan on said file.

Conduct budget reviews to check compliance to 'no PO no execution guideline' and report the results to audit team

1. Other Reports and Tasks
   Data is necessary during the quarterly planning process. It is the responsibility of this person to maintain and update all planning reports with the necessary data

Consolidation and submission of various Alliance related reports (i.e Activity details templates and uploading of Proof of execution reports into corresponding tools)