Admin and Facilities Support

Reception/Admin Function:

• Reception Duties:
  • Greet visitors and callers in a friendly and professional manner.
  • Answer phones, screen calls, and direct inquiries to the appropriate staff member.
  • Manage the reception area, ensuring it is clean, organized, and well-stocked.
  • Schedule appointments and maintain staff calendars.
• Administrative Support:
  • Draft and send professional correspondence, including emails, letters, and reports.
  • Manage and distribute mail and deliveries.
  • Assist with travel arrangements for staff members.
  • Maintain office supplies and equipment, including ordering, restocking, and managing inventory levels.
  • Perform other clerical tasks as assigned.
• Inventory Management:
  • Track inventory levels for office supplies and equipment.
  • Research and compare vendor prices.
  • Create and submit purchase orders.
  • Maintain accurate records of inventory and expenditures.