Payroll & HR Admin Assistant - Outsourcing

On behalf of our client, Manpower Malta is seeking a Payroll & HR Administration Executive to join a well-established professional services organisation.This opportunity is ideal for a motivated and detail-oriented professional looking to further develop their career within payroll, HR administration, and client support services. The successful candidate will become part of a dynamic team that provides outsourced business support solutions to a diverse portfolio of local and international clients.Key Responsibilities:

• Support the end-to-end payroll process for multiple client accounts.
• Prepare and submit employment-related documentation to the relevant authorities and regulatory bodies.
• Assist with statutory payroll reporting and compliance requirements.
• Support work permit and employment licensing processes for foreign employees.
• Maintain accurate employee records and provide administrative support across payroll and HR functions.
• Liaise with clients and internal departments to ensure timely and efficient service delivery.
• Assist with various operational and administrative duties as required.

Requirements:

• At least 1 year of experience in payroll, HR administration, or a related support function.
• A good educational background, preferably at post-secondary level.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• A willingness to learn, develop professionally, and take on new responsibilities.
• Ability to work accurately in a fast-paced environment while meeting deadlines.

Preferred Qualifications:

• Exposure to payroll software or HR management systems.
• Knowledge of Maltese employment and payroll procedures would be considered an advantage.
• Previous experience supporting multiple clients within a professional services, accounting, or outsourcing environment.
• Possession of a valid driving licence and own transport would be beneficial.

Personal Competencies:

• Highly organised with strong attention to detail.
• Excellent interpersonal and communication skills.
• Self-motivated, proactive, and solution-oriented.
• Able to manage priorities effectively and work independently when required.
• A team player with a positive, can-do attitude.
• Adaptable, dependable, and committed to delivering high-quality service.