Accounts Payables Clerk

Overview
Manpower is seeking to recruit a Accounts Payables Clerk to join our client's internal team.

Job Responsibilities:

• Ensures all organisations expenses are accurately recorded as well as authorised by the relevant head of department.
• Ensures prompt and accurate payment of Travel agent commission.
• Ensures timely and accurate payment to suppliers on a monthly basis or as required.
• Supervises the Accounts Assistants in Accounts Payables
• Processes of invoices, expenses claims, and payments requests on the purchase ledger, including matching to goods received and purchased orders and delivery notes.
• Reviews and reconcile supplier accounts to keep only suitable balances outstanding
• Ensures invoices have the correct authorisation, liaising with those ordering goods and services.
• Maintains supplier account as well as update the supplier's bank details.
• Processing payments runs on a regular basis, ensuring correct authorisation, and referring to agreed payment terms or alternate internal instructions
• Controls over authorising changes to purchase ledger master data
• Develops and maintain relationships with suppliers and assist in supplier query resolution.
• Reconciles purchase ledger to supplier statements.
• Prepares accruals for unauthorised invoices and of unmatched purchase orders and delivery notes month end close procedures including reconciling purchase ledger to general ledger, and the
• Delegates and actively supervises the delegation of the work covering the above listed job objectives and responsibilities to the Accounts Payable Accounts Assistant
• Reviews and evaluates all training activities with the department
• Develops service enhancements and monitor change in a financial environment
• Delivers to tight deadlines
• Keeps abreast of newest trends and innovations in the hospitality industry.
• Generally being alert for opportunities to improve the profitability of the department i.e. through controlling wastage and being responsible for the economy of all utilities and resources.
• Takes a proactive approach to Accounting activity, anticipating potential opportunities.
• Maintains effective communication within the department and ensure that the Accountant is kept well informed of any problems/queries that have arisen.
• Reports any problems/complaints to the Accountant
• Attends any department training sessions and/or meetings required.
• Liaises with other departments to ensure good communication and offer support.
• Any other work given by Director of Finance

Requirements:

• Minimum 2 years in similar capacity
• Undergraduate degree or equivalent Certification or qualification in Accounting or Accounts Payables an advantage
• Familiar with hotel accounting as well as hotel operations 
• Knowledge of and experience with accounting, purchasing (preferably
  SUN Accounts and Micros-Fidelio Materials Control)
• Demonstrate management of a high volume AP activity, with knowledge of associated controls and procedures
• Excellent spread sheet and word processing skills (Microsoft Office)
• Communicate clearly and concisely
• Analytical and have driven to initiate new ideas or plans
• Strong and confident personality coupled with the ability to work as part of a team
• An organised and methodical approach
• A high level of accuracy and attention to detail
• Very good to excellent ability to interpret and report financial information
• Good time management for meeting strict deadlines
• Flexibility regarding work hours essential

Job Info:

• Type of Contract: Indefinite
• Salary: Depending on experience
• Benefits:
• Work Setting: Onsite
• Working Days: Monday to Friday
• Working Hours: 08:30 - 17:00
• Candidate location: Must be already living in Malta 

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