Administrator - Company Secretariat

Administrator – Company Secretariat | Elevate Your Career in Corporate Governance

Join a dynamic corporate environment where precision, structure, and professionalism are at the heart of operations. This opportunity offers the chance to support a high-functioning Company Secretariat team, playing a key role in shareholder administration, board coordination, and governance processes, while also contributing to legal and foundation-related activities. If you thrive in a structured setting and enjoy managing multiple priorities, this role offers exposure to corporate governance at a high level with strong career development potential.

Key Responsibilities

• Provide day-to-day administrative support to ensure smooth and efficient Secretariat operations
• Act as a point of liaison with regulatory bodies on matters related to listed shares, maintaining documentation and tracking related processes
• Manage correspondence with shareholders, legal representatives, and third parties while maintaining accurate statutory records
• Support dividend and interest distribution processes, including preparation of relevant documentation
• Coordinate board meetings and annual shareholder meetings, including agenda preparation and logistical arrangements
• Attend meetings and produce clear, accurate minutes
• Track deadlines and ensure timely submission of statutory and governance-related deliverables
• Assist with administrative and record-keeping activities related to internal foundation initiatives
• Provide structured administrative assistance to the legal function, including documentation and follow-ups

Requirements

• Minimum A-Level standard or Diploma in a related field
• Strong written and verbal communication skills with a professional approach
• Proficient in standard office systems and IT tools
• Ability to work independently while contributing effectively within a team
• Highly organised with strong attention to detail and problem-solving mindset

What's in It for You

• Exposure to corporate governance and board-level operations
• Opportunity to work closely with senior stakeholders and legal professionals
• Structured, professional environment with career growth potential
• Diverse responsibilities across secretarial, legal, and administrative functions