Branch Secretary

On behalf of our client, Manpower Malta is seeking a committed and professional Branch Secretary to join a dynamic team.

In this role, you will serve as the first point of contact for clients, ensuring a warm, welcoming, and professional atmosphere while supporting the daily operations of the branch. You will collaborate closely with management and consultants to maintain smooth workflows and efficient coordination across the team.
The successful candidate will be shared between two branches (in St. Julian's and in Balzan), providing a consistently welcoming and informative experience for clients and contributing to the seamless day-to-day functioning of both locations.

Key Responsibilities:

• Assist in the day-to-day management and operations of the branch.
• Provide administrative and logistical support to the Branch Manager and team.
• Manage and update property or client information on internal systems.
• Assist clients and stakeholders with enquiries related to services and operations.
• Ensure the branch maintains a professional and welcoming atmosphere at all times.
• Support coordination, documentation, and general office duties as needed.

Requirements:

• Smart, mature, and pleasant personality with a professional attitude.
• Hard-working, reliable, and able to work independently.
• Excellent communication skills in both English and Maltese.
• Strong organizational skills with high attention to detail.
• Ability to work on an alternating schedule, rotating between the two branches (one day at each location), as well as availability to work alternating Saturdays.

Job Info:

• Type of Contract: Indefinite
• Work Setting: Onsite
• Working Days: Monday to Friday with alternating Saturdays
• Working Hours: Mon-Fri 09:00-17:00 + Sat 09:00-13:00
• Candidate location: Must be already living in Malta

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