Office and Front Office Administrator

Responsibilities:

• Provide business and administrative support to senior leadership, managing correspondence, schedules, and meetings.
• Coordinate travel arrangements, visa applications, and onboarding processes for staff and subcontractors.
• Oversee internal processes such as petty cash management, invoicing, aged debtors follow-up, and purchasing activities.
• Maintain accurate records of company assets, uniforms, inventory, and ensure compliance with internal quality systems.
• Support compliance, HR processes, and company initiatives including ESG reporting and website/portal management.

Key Requirements:

• Proven experience in administration or office coordination.

• Strong communication and organisational skills with high attention to detail.

• Ability to manage multiple priorities and work independently.

• Familiarity with basic finance processes and HR support functions.

• Knowledge of compliance and quality systems is considered an asset.
  

• Type of Contract: Indefinite - Full time
• Salary: Depending on experience
• Work Setting: Hybryd (after 6 months)
• Working Days: Monday to Friday
• Working Hours: 08:00 - 17:00
• Candidate location: Must be already living in Malta