Front Office Administrator

Manpower Malta is seeking to recruit a Front Office Administrator to join our client's team.

Overview:
The Front Office Administrator will ensure the smooth daily operation of the reception area and provide administrative support across the office. This role involves guest handling, office coordination, supplier communication, scheduling, and general clerical tasks.

Responsibilities:

• Coordinate the reception area, greet visitors, and support meeting room arrangements.

• Maintain daily office operations, including scheduling, filing, and general administrative support.

• Manage office supplies, consumables, and stationery, ensuring timely ordering and delivery.

• Support travel bookings, conference reservations, and restaurant arrangements.

• Handle mail processing, supplier communication, and ensure equipment is functioning correctly.

Key Requirements:

• Previous experience in an administrative or front office role.

• Good command of Microsoft Word and Outlook; basic Excel skills preferred.

• Excellent communication skills in English, with additional languages considered an asset.

• Strong organisational skills, attention to detail, and ability to manage multiple tasks.

• Professional presentation and ability to interact confidently with management, clients, and suppliers.

Job Info:

• Type of Contract: Indefinite | Fulltime
• Salary: An attractive remuneration package and progression plan, commensurate with knowledge and experience
• Benefits:
  • Performance bonus;
  • On-the-job training and mentoring from industry professionals;
  • Opportunities to attend industry events;
  • Longer weekends - on Fridays our office closes at 2pm!
  • Family culture;
  • Regular team building & departmental events;
  • Study leave;
  • Sponsorships;
  • Subsidised Group health insurance
  • Free parking
  • Corporate Benefits such as discounts and offers in companies across the island.

• Working Days: Monday to Friday 
• Working Hours: 8:00 until 17:00 and from 8:00 until 14:00 on Fridays
• Candidate location: Must be already living in Malta.

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