HR Office Admin

On behalf of our client, Manpower Malta is seeking to recruit an HR Office admin to join our clients team. The Hr office admin plays a pivotal role in supporting the smooth day-to-day functioning of the office by handling general administrative duties and assisting with HR-related processes. This role ensures accurate record-keeping, efficient internal communication, and organisational compliance while contributing to the teams overall productivity.

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Key Responsibilities

· Provide general administrative support across departments.

· Manage filing systems, internal documentation, and office supplies.

· Assist with scheduling meetings, maintaining calendars, and organizing travel.

· Support HR processes including onboarding, document handling, leave tracking, and timesheets.

· Coordinate with payroll and accounting personnel for record reconciliation.

· Prepare reports, letters, and other documents using Microsoft Office tools.

· Handle incoming calls, emails, and correspondence in a professional manner.

· Maintain accurate employee and administrative records.

· Liaise with internal teams to ensure administrative continuity.

· Uphold confidentiality and data protection protocols.

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Required Skills & Qualifications

· Minimum of 5 years of experience in an administrative or similar support role.

· Minimum MQF Level 3 in English, Mathematics, and Accounting.

· Excellent command of spoken and written English.

· Strong organisational and time-management skills.

· High attention to detail and ability to handle confidential data.

· Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).

· Basic understanding of HR and accounting systems.

· Strong interpersonal and communication skills.

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Additional Requirements

· Office-based role in Malta.

· Must be able to work independently and as part of a team.

· Knowledge of local HR regulations considered an asset.