Shipping Coordinator

Overview
Manpower is seeking to recruit a Shipping Coordinator to join our client's team. This role reports directly to the Operations Manager (Warehouse).

Job Responsibilities:

• Assisting in resolving shipping-related issues efficiently;
• Maintaining accurate records of incoming and outgoing shipments;
• Tracking shipments and communicating status updates with clients and internal teams;
• Verifying shipment details and ensuring documentation is complete and correct;
• Organizing the shipment of orders by evaluating different transport or shipping alternatives in terms of cost, time, reliability, and shipping documents;
• Dealing with Shipping Agents and local Transportation Companies to obtain the best rates;
• Coordinating customs clearance relevant documentation process and forwarding of merchandise best shipping deals;
• Registering products on the NSO website by registering the products using the correct HS codes;
• Liaising with the Warehouse team with regards to incoming consignments and the coordination of shipments from port to warehouse;
• Inspecting the condition of pallets / goods upon arrival at the Warehouse / Bonds in Hal Far;
• Supporting the Costings Clerk (within the same department) and to serve as a backup when required;
• Calculating Freight, Insurance and Transportation costs to be assigned and registered on the required systems;
• Attending to excise payments to Customs freight office in Luqa and Malta Freeport to ensure release of goods;
• Updating current internal reports with all the required data;
• Keeping in communication as necessary (including after normal working hours, during weekends and public holidays);
• Any other administrative duties as required.

Requirements:

• A minimum of 2 years experience as a Shipping Coordinator or a similar role;
• Strong collaboration skills with a commitment to supporting the team;
• Proficiency in using shipping and other relevant software;
• Excellent verbal and written communication skills;
• Strong ability to review and ensure accuracy in documentation and shipments;
• Ability to manage multiple tasks and prioritize effectively.