Junior Corporate Administrator

We are looking for a dedicated Junior Corporate Administrator to join our client's dynamic team! 

In this role, you will play a key part in ensuring the smooth and efficient functioning of our corporate operations while supporting the corporate team with day-to-day matters. This is an exciting opportunity to work in a fast-paced environment where your skills in administration, communication, and problem-solving will make a real impact. If you thrive in a structured yet evolving setting and are eager to contribute to a growing organization, we invite you to apply and be part of our success!

Main Duties and Responsibilities

1. Assisting with Changes to Company Details

• Support in preparing and submitting forms for changes in company involvement details (e.g., shareholder updates, director changes, company secretary appointments/removals)

• Assist in preparing documentation for change of registered office address and ensure timely submission

• Assist in the preparation and filing of documents related to changes in Beneficial Ownership (BO) details

• Help in coordinating updates to the Malta Business Registry (MBR) to reflect corporate structure changes

2. Supporting the Arrangement & Legalisation of Constitutional Documents

• Assist in obtaining corporate documents such as Memorandum & Articles of Association, Certificate of Incorporation, and Good Standing Certificates

• Liaise with notaries, lawyers, and regulatory authorities to arrange for document legalisation and apostille services

• Ensure proper storage and accessibility of corporate documents for internal and client use

3. Record-Keeping

• Support in updating internal registers, including those for directors, shareholders, and beneficial owners
• Ensure that statutory changes are properly recorded and aligned with company policies

4. Communication & Coordination with Authorities

• Help in liaising with the Malta Business Registry (MBR) for day-to-day corporate matters
• Act as a point of contact for basic client queries related to company changes and document arrangements
• Support senior corporate officer in day-to-day company administration matters

5. General Administrative Support

• Assist in maintaining corporate files and records for multiple clients
• Support in monitoring statutory deadlines and ensuring that filings are completed on time
• Provide administrative assistance for invoicing, payments, and document tracking

6. Learning & Professional Development

• Attend training sessions on corporate governance, compliance, and company administration
• Gain hands-on experience in handling MBR submissions and other company-related processes
• Shadow senior corporate officer to develop a deeper understanding of Maltese corporate law

Job Specifications

Preferred skillset:

• Experience: Minimum of 1 year of local experience in corporate administration or a similar role.
• Self-Management: Highly self-organized with the ability to manage workload independently and stay motivated.
• Organizational & Time Management: Strong ability to prioritise tasks, manage deadlines, and handle multiple responsibilities effectively.
• Problem-Solving & Client Focus: A proactive, solution-oriented mindset with a commitment to delivering excellent client service.
• Interpersonal Skills: Strong ability to collaborate with team members, stakeholders, and clients in a professional manner.
• Communication: Excellent written and verbal communication skills in English.
• Technical Proficiency: Good computer skills, with advanced knowledge of Microsoft Word, Excel, and Outlook

Would be considered as an asset:

• Knowledge in document collection and verification for compliance with Know Your Customer
• (KYC) and Anti-Money Laundering (AML) requirements
• Qualification in business administration.