Accounts Payable Specialist

Roles and Responsibilities

• Process AP transactions including vendor invoices, expense reports, and manual check requests.
• Analyze accounts and prepare monthly reconciliations of subsidiary ledgers to the general ledger.
• Coordinate with internal departments to ensure completed services are recorded promptly.
• Assist team members and vendors with AP inquiries or issues.
• Post accurate and timely cut-off accruals to the General Ledger after AP close.
• Support general ledger accountants with AP-related questions.
• Reconcile the cash module to the general ledger monthly.
• Participate in continuous process improvement initiatives.

Required Experience

• Minimum of 3 years Accounts Payable or General Ledger experience.
• Background working with major ERP systems, Oracle strongly preferred.
• Experience in high-volume AP environments.

Minimum Qualifications

• High school diploma required; Associate degree preferred.
• Intermediate Excel skills (pivot tables, lookups).
• Strong attention to detail, follow-up, and accuracy.
• Ability to multitask and work efficiently in a fast-paced environment.
• Reliable, team-oriented, and able to manage interruptions.
• Willingness to work overtime and occasional weekends when required.

A Successful Candidate Must Have

• Strong analytical and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain professionalism when working with cross-functional teams and vendors.
• High level of initiative and continuous learning mindset.

Proficient With

• Oracle or similar ERP systems.
• Microsoft Excel (intermediate).
• Microsoft Office tools, especially Outlook and PowerPoint.

Experience Advantage

• Prior experience in a distribution, finance, or shared services environment.
• Background in process improvement or AP workflow optimization.

ShoreXtra Perks

• Day 1 HMO Coverage
• Nightshift schedule
• Fixed Weekends off
• Work-from-home
• Employee referral incentives (Silver)