Accounts Payable Officer

About the Role

We are seeking a highly motivated and experienced Accounts Payable Officer to join our finance team. The successful candidate will be responsible for the accurate and timely processing of supplier invoices, reconciliation of accounts, and ensuring that all payments are made in accordance with company policies and procedures. This role plays a key part in maintaining strong relationships with suppliers and supporting the finance team in managing the companys cash flow and financial obligations.

Key Responsibilities:

• Invoice Processing:
  • Receive, verify, and process supplier invoices.

  • Match invoices to purchase orders and delivery dockets.

  • Code invoices accurately according to the chart of accounts.

• Payments & Reconciliations:
  • Prepare and process weekly and ad-hoc payment runs.

  • Reconcile supplier statements and resolve discrepancies.

  • Maintain accurate records of all accounts payable transactions.

• Reporting & Compliance:
  • Assist in month-end closing processes including accruals and reporting.

  • Prepare reports such as aged payables and cash flow forecasts.

  • Ensure compliance with GST and other relevant tax regulations.

• Stakeholder Communication:
  • Liaise with suppliers regarding payment queries and disputes.

  • Collaborate with internal departments to resolve invoice issues.

  • Maintain strong working relationships with vendors and internal teams.

  • Proactively keep the Team Leader aware of challenges and updates.

Skills & Qualifications:

• Certificate IV or Diploma in Accounting or Bookkeeping (preferred).

• 2–5 years of experience in a similar accounts payable role.

• Proficiency in accounting software (e.g., SAP).

• Intermediate to advanced Excel skills.

• Strong attention to detail and accuracy.

• Excellent communication and organisational skills.

• Ability to work independently and meet deadlines.

Desirable Attributes:

• Experience in high-volume invoice processing environments.

• Familiarity with inventory or ERP systems.

• Understanding of end-to-end accounts payable processes.

• Ability to identify process improvements and contribute to efficiency.

ShoreXtra Perks:

• Free barista-style coffee
• Free parking and jeepney services
• Highly engaged team
• Unlimited potential for growth
• Fun and family-oriented working environment
• Bronze level referral bonus

Work Set Up:

• 12-month fixed-term contract
• Onsite
• Monday to Friday, 6:00 am - 3:00 pm