Executive Sourcing Specialist

About the Role:

We are seeking a detail-oriented and driven Executive Sourcing Specialist to support the delivery of executive search assignments. In this role, you will identify and engage top-level talent through multiple sourcing channels, manage candidate pipelines, and prepare reports for clients

This is a fantastic opportunity for someone with recruitment or sourcing experience who wants to develop into a leadership role: mentoring others, shaping best practices, and building a high-performing sourcing function as our team grows.

Key Responsibilities:

Candidate Research & Identification

• Source and identify potential candidates using AI, Google, LinkedIn, company websites, and industry platforms.
• Build and maintain accurate candidate pipelines for ongoing and future searches.

Communication & Outreach

• Draft and send professional approaches (email, InMail) to candidates in consultation with senior colleagues.
• Maintain timely and professional communication with candidates and internal stakeholders.

Database & Records Management

• Enter and maintain candidate and client records in the firm’s ATS (Invenias or similar).
• Generate reports and ensure compliance with data integrity and confidentiality standards.

Scheduling & Administrative Support

• Coordinate interview scheduling, meetings, and follow-ups.
• Prepare candidate and client documents (reports, spreadsheets, templates).

Continuous Improvement & Team Development

• Contribute to the refinement of sourcing and reporting processes.
• Take an active role in mentoring new team members and sharing best practices.
• Grow into a leadership position, helping to scale and inspire the team.

Skills & Attributes

• Excellent written and verbal communication skills in English
• Strong IT proficiency (Microsoft Office, LinkedIn, online research tools)
• Detail-oriented, organised, and able to manage multiple priorities
• Proactive, motivated, and reliable, with strong accountability
• Leadership potential and interest in mentoring others

Experience & Qualifications

• Bachelor’s degree (Business, HR, or related field preferred)
• 5+ years of experience in executive search, recruitment, HR, or sourcing (essential)
• Skilled in using LinkedIn Recruiter, ATS platforms (Invenias or similar), and MS Office
• Proven ability to produce high-quality candidate reports and presentations
• Experience using graphics software for candidate/shortlist reports (desirable)

Career Development

This role provides a strong pathway toward Head of Sourcing & Reporting and potentially Global Head of Sourcing & Reporting. You’ll have the opportunity to shape sourcing strategies, lead a growing team, and contribute to building a world-class executive research function.

Why Join Us?

• Work with an international executive search team
• Opportunities for leadership development and career growth
• Collaborative, supportive, and professional environment
• Exposure to global clients and top executive talent

ShoreXtra Perks

• Dayshift schedule
• Fixed Weekends off
• Game lounge
• Shorelife perks
• Engaging monthly activities
• Free and unlimited barista-style coffee
• Bronze Badge Referral reward for Shore360 employees