Executive Assistant

Roles and Responsibilities

• Provide high-level executive and operational support to the Senior Manager, ensuring focus on key business priorities and achievement of objectives and KPIs.
• Manage complex calendars, meetings, and travel arrangements, ensuring efficiency and seamless coordination.
• Handle email correspondence, prioritisation of calls, and communication follow-ups to maintain smooth operations.
• Maintain confidentiality of sensitive information and ensure proper distribution of key updates.
• Support project reporting, financial tracking, and document management to meet internal deadlines.
• Build and maintain strong relationships with internal and external stakeholders, ensuring effective communication and collaboration.

Required Experience

• Minimum of 5 years' experience in executive or senior administrative support, preferably within a corporate or construction environment.
• Experience in managing multiple priorities and coordinating projects in a fast-paced, high-volume setting.

Minimum Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven background in handling senior-level administrative or operational functions.

A Successful Candidate Must Have

• Excellent communication, organisational, and time management skills.
• Strong attention to detail, problem-solving ability, and proactive mindset.

Proficient With

• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote).
• Jobpac, Procore, or similar project and financial management systems.

Experience Advantage

• Experience supporting Australian or international executives.
• Familiarity with project reporting, cashflow monitoring, and tender coordination.

ShoreXtra Perks

• Day 1 HMO Coverage
• Dayshift schedule
• Fixed Weekends off
• Game lounge
• Shorelife perks (gym membership discounts and more!)
• Engaging monthly activities
• Free and unlimited barista-style coffee
• Free parking and shuttle services
• Employee referral incentives (Bronze)