About the job Management Support
Do you get energy from providing structure and support in a flexible, hectic, diverse, and sensitive Board environment? Then this job might be for you! We are looking for management support that has a coordinating role with other support personnel at the Board level. The management support works primarily for the Head of Operations. The management support acts independently in accordance with delegated authority and works at the international level in a very diverse organization. You have excellent communication skills in Dutch and English.
Your impact as Management Support:
As a management support, you are the one to support the Head of Operations (HO). You perform a range of secretarial, administrative, and general support duties to operational, tactical, or executive management, in such a way that it enables the HO to execute their responsibilities in an effective and efficient manner. In this challenging position, every day is different. Your main responsibility is to make sure everything is well organized for the HO in his role and responsibilities. Next to your regular working activities, you are also responsible to respond quickly to changing priorities. You will be working in a team with 3 other management assistants.
Your responsibilities:
- Schedule management, telephone, post and mail handling, correspondence management, and travel support;
- Manage information flows, coordinate, control, and streamline several information flows (e.g. accounting information, invoices, incoming post, not addressed mail);
- Maintain the divisional sub-information and dispatch and communicate the information to relevant parties;
- Project-related support where applicable: meetings, events, and projects.
Who you are:
- Several years of experience in a support role on the Board level in a hectic, international environment;
- You have extensive experience as a management assistant and any qualifications for this as well;
- Excellent verbal and written communication skills in both English and Dutch;
- You've outstanding organizational and time management skills, and you're used to setting priorities and working independently. You remain calm under changing and challenging circumstances;
- You're a proactive organizer who is result driven and can find his/her way in the organization;
- Critical and curious attitude and used to dealing with highly sensitive and confidential information with a proactive mindset and hands-on mentality;
- You are well organized, flexible and have a strong sense of support and responsibility;
- You have experience with Microsoft Office applications.