Effective Date:01/01/2024
Last Updated: 03/12/2024

M2Talents (“the Company,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals who submit their information for recruitment purposes. This Privacy Policy explains how we collect, use, store, and protect personal data provided by applicants (“you” or “your”). It also outlines your rights under applicable data protection laws, specifically in the European Union and Germany.

1. Data Controller Information
M2Talents is the Data Controller responsible for processing your personal data. For questions or concerns, you can contact us at:
Email: info@m2talents.com

2. Information We Collect
We may collect the following types of information:
a. Personal Data: Name, email address, phone number, address, CV details, professional and educational background.
b. Communication Data: Emails, phone call notes, and other correspondence related to your application.
c. Technical Data: Data about your interactions with our website or application systems, such as IP addresses or browser types.

3. Purpose of Data Collection and Processing
We collect and process your personal data for the following purposes:
a. Recruitment Activities

• Evaluating your suitability for current and future job opportunities.
• Sharing your profile with clients if deemed appropriate.

b. Future Opportunities

• Retaining your data for up to five (5) years to contact you for roles that may align with your qualifications.

c. Referral Programs

• Using your information to offer opportunities for you to participate in referral programs or receive referral bonuses, as applicable.

d. Internal Analysis

• Conducting market research and data analytics to improve recruitment processes and outcomes.

4. Legal Basis for Processing
We process your data under the following lawful bases:
a. Consent: Your explicit consent provided upon submitting your application.
b. Legitimate Interests: For contacting you about opportunities that align with your career interests or for referral program participation.
c. Compliance with Legal Obligations: Retaining and sharing data as required by applicable laws.

5. Data Retention
Your data will be stored for a period of five (5) years from the date of submission unless:

• You request deletion of your data, or
• Longer retention is required by law.

Upon expiry of the retention period, your data will be securely deleted.

6. Data Sharing and Third Parties
a. Clients

• We may share your data with clients for recruitment purposes, ensuring they comply with relevant data protection laws.

b. Service Providers

• We utilize third-party systems, such as Applicant Tracking Systems (ATS), to process and store your data.

c. Referrals

• Your data may be used to facilitate participation in referral programs, ensuring it aligns with the intended purpose.

d. Legal Compliance

• Your data may be disclosed to regulatory authorities if legally required.

7. Marketing and Communication
We may contact you for:
a. Future job opportunities relevant to your skills and interests.
b. Updates about new services, programs, or events, including referral incentives.

You can opt out of non-recruitment-related communications by emailing info@m2talents.com.

8. Your Rights
Under applicable data protection laws, you have the following rights:
a. Access and Rectification

• Request access to and correction of your data.

b. Deletion

• Request deletion of your data by contacting info@m2talents.com.

c. Data Portability

• Request a copy of your data in a machine-readable format.

d. Objection

• Object to processing your data for direct marketing or legitimate interest purposes.

9. Data Security
We take reasonable measures to protect your personal data against unauthorized access, loss, or misuse. However, we cannot guarantee absolute security, particularly when third-party systems are involved.

Disclaimer: The Company is not liable for breaches caused by third-party systems or client databases.

10. Updates to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Substantive changes will be communicated via email or other appropriate methods. Continued use of our services constitutes acceptance of updated terms.

11. Governing Law and Jurisdiction
This Privacy Policy is governed by the laws of the European Union, specifically Germany. Any disputes will be resolved in German courts.

12. Contact Information
For questions, concerns, or to exercise your rights under this Privacy Policy, please contact:
Email: info@m2talents.com
Website: https://m2talents.com/