Administrative Assistant

LYON COUNTY NOXIOUS WEED/HAZARDOUS WASTE DEPT. is seeking an Administrative Assistant to perform secretarial, bookkeeping, and administrative duties. This employee will handle department finances, prepare regular reports, answer department phones, and assist customers. This employee will provide recommendations to the public as well as sell and distribute chemicals for noxious weed control. The Administrative Assistant may also assist the department in unloading, bulking, and segregating household hazardous waste received at the facility. This is a full-time non-exempt position starting at $17.00/hr. (or higher depending on experience) with benefits including paid time off and health/dental/vision insurance.

Candidates must be bondable, possess a valid Drivers License, and pass background check, drug screen, and physical tests prior to hire. High school diploma, G.E.D. or equivalent required, and candidates must have or be able to obtain current certification and licenses including Hazardous Materials Awareness Level Certification. Two years of general office experience including secretarial, accounting, and computer operations is preferred.

Lyon County is an Equal Opportunity Employer. Veterans Preference applies to all Lyon County positions.

Disclaimer: The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

JOB DESCRIPTION:

1. JOB SUMMARY: This is An FLSA non-exempt position*. Persons in this position perform a range of duties that include secretarial, bookkeeping, and administrative duties for both the noxious weed department and the household hazardous waste department.

The roles, responsibilities, job functions, knowledge, skills and abilities set forth herein may be revised from time-to-time in order to comply with federal and state laws, departmental needs and the changing requirements for this position.

1. ESSENTIAL FUNCTIONS:

1. a. Post receipts and disbursements to individual accounts, prepares statements, handles the collection of accounts receivable, makes deposits at the Treasurers Office.

1. b. Reconciles invoices, prepares payment vouchers, and prepares bids.

1. c. Sell and distribute chemicals for noxious weed control to the general public, calculates average price rates for the chemicals.

1. d. Makes recommendations to the public on noxious weed control and household hazardous waste disposal.

1. e. Records and prepares reports of disposition of chemicals, labor and equipment.

1. f. Prepares monthly; quarterly, and annual reports.

1. g. Performs receptionist and secretarial duties including answering phone, waiting on customers, receiving and sending correspondence, maintaining files, purchases and maintains office supply inventory.

1. h. Unloads, identifies and segregates household hazardous waste received at facility. Bulks oils, solvents and paints.

1. Duty to maintain a positive work atmosphere by acting and communicating in a manner so that employee gets along with customers, citizens, coworkers and management.

1. Being pleasant, respectful and civil with others on the job and displaying a good-natured, cooperative attitude.

1. Maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

1. Obligation to be reliable, responsible, dependable, and fulfill duties.

m. Must show up for work on a regular and predictable basis as scheduled

1. MARGINAL FUNCTIONS:

1. a. Perform related duties as assigned by Director.

1. b. Attend both required and selected seminars or training programs.

1. QUALIFICATIONS:

1. a. Requires current Class C drivers license.

1. b. Must maintain current certification and licenses common to this position including the Hazardous Materials Awareness Level Certification.

1. c. Must be bondable.

1. d. Must not be convicted of any violations of Article 41 of Chapter 65 of the Kansas Statutes Annotated or any Statutes of a similar nature concerning controlled substances of other States or the United States of America.

1. e. Experience: Two years in general office duties including secretarial, accounting and computer operations desired.

1. f. Education: High school diploma, G.E.D. or equivalent required. Two years of post secondary education or training with emphasis in secretarial, accounting and computer operation is desired.

1. g. Knowledge: Must have the ability to receive, interpret and follow verbal and written instructions. Required to read, write and speak English fluently with the ability to speak a foreign language helpful. Must acquire knowledge of County and State regulations and laws regarding weed control. Must acquire knowledge of household hazardous waste permit regulations. Must have knowledge of administrative principles, including accounting necessary to manage the daily activities of the office. Must have the ability to integrate and apply new computer software for word processing, spreadsheets, accounting applications and database software.

1. h. Skills: Operate a typewriter, calculator, copier, fax, two-way radio, and personal computer with laser printer.

1. i. Problem solving: A frequent factor in this position.

1. j. Decision making: A moderate factor. Most situations are covered by policies and procedures.

1. k. Supervisory: The employee plans and carries out the day to day operations of the office with minimum supervision while handling the problems and deviations of the normal workday in accordance with County policies, previous training or accepted office practices.

1. l. Financial/budgetary: Substantial volume of transactions occur in this position and there is substantial requirement to compile and submit financial reports.

1. m. Interpersonal: Frequent contact with the public, other County employees, State Agricultural Officials and vendors.

1. n. Working conditions: Moderately adverse working conditions in the office facilities. The work environment involves the normal risks and discomforts typical of the office, requires the use of personal protective equipment when loading chemicals and unloading household hazardous waste and working outside in all types of weather conditions. This job does have a relative risk to your health, you will be handling, moving and working around hazardous substances.

1. o. Physical requirements: Requires sufficient visual acuity to be able to read, write and operate equipment common to this position. Requires sufficient hearing level to be able to effectively communicate with people directly or by telephone. Work requires sitting, walking, standing, bending, wearing personal protective equipment while loading chemicals and lifting containers weighing up to 50 pounds to a height of 60 inches and the unloading and handling of hazardous waste.

Employees hired after August 2018: Lyon County/City of Emporia (Company) understands that a job analysis is being completed in compliance with the Americans with Disabilities Act (ADA). One of the outcomes of the job analysis is the determination of one or more job specific tests that will either qualify or disqualify the post-offer or post-employment (fit for duty) candidate for the position.

For the Classification Series of LYON COUNTY/CITY OF EMPORIA: OFFICE PERSONNEL: The Company representative hereby acknowledges the following as valid physical requirements:

1. a. Employee lifts/carries 50 pounds occasionally (less than 33% of the time or 1-100 times per day).

1. b. Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-500 times per day).

1. c. Employee lifts/carries 10 pounds constantly (67%-100% of the time or over 500 times per day).

1. d. Employees position requires pushing a maximum force of 5 pounds.

1. e. Employees position requires pulling a maximum force of 5 pounds.

SAFE LIFTING CRITERIA:

1. f. Floor to knuckle: 45 lbs.

1. g. 12 to knuckle: 45lbs.

1. h. Knuckle to shoulder: 22.5 lbs.

1. i. Shoulder to overhead: 22.5 lbs.

1. j. Carry: 45 lbs.

1. k. Push: N/A

1. l. Pull: N/A

PHYSICAL DEMANDS; LIFT/CARRY;

Stand: C 10 lbs. or less: C

Walk: C 11-20 lbs.: C

Sit: C 21-50 lbs.: O

Handling: F 51-100: O

Reach Outward: O Over 100 lbs.: O

Reach above shoulder: O Push/Pull;

Climb: O 12 lbs. or less: F

Crawl: O 13-25 lbs.: F

Squat or kneel: O 26-40 lbs.: F

Bend: F 41-100 lbs.: F

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day).

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs/day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. per day).

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA). *The federal overtime provisions are contained in the Fair Labor Standards Act (FLSA). Unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay.

Subject to criminal record history checks, physical examination and drug/alcohol screening prior to employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Please note that this position is not eligible for remote work or telecommuting and must be performed on-site at our physical location.

REASONABLE ACCOMMODATION STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.