Secretary - Community Corrections

1. JOB SUMMARY: This is a non-exempt position*. This position reports to the Administrative Assistant of Community Corrections. The position is responsible for the reception area and provides routine clerical and secretarial assistance, including appointments, correspondence, compiling files, recording statistics and filing for the department.

The roles, responsibilities, job functions, knowledge, skills, and abilities set forth herein may be revised from time-to-time in order to comply with federal and state laws, departmental needs and the changing requirements for this position.

1. ESSENTIAL FUNCTIONS:

1. Assists with maintaining officers' calendars, scheduling appointments and meeting rooms.

1. Is the first contact with probationers when they arrive to the office.

1. Assists with making routine travel and accommodation arrangements and maintains mileage logs.

1. Types routine correspondence and reports using personal computer.

1. Picks up and delivers materials as required.

1. Opens, sorts and screens mail.

1. Operates office equipment such as photocopier, fax machine, and calculator.

1. Operates personal computer to access e-mail, electronic calendars, and other basic office support software.

1. Answers telephone, screens callers, and relays messages.

1. Compiles case files for probation cases.

1. Completes filing and locates material from files.

1. Observe UA's as needed.

1. Office errands.

1. Receives SB123 billing and provider agreements and distributes to Sentencing Commission for provider payment.

1. Knowledge of appropriate documents for court requested actions (record check, pre-sentence investigation, pre-disposition report, etc.) for adult and juvenile cases.

1. Ability to answer general questions and requirements of clients about Pre-trial Supervision and Community Corrections Probation.

1. Knowledgeable of procedures for Pre-trial Supervision, Adult Intensive Supervision Probation, Juvenile Intensive Supervision Probation, Standard Juvenile Probation, Kansas Department of Corrections-Juvenile Services and Juvenile Correctional Facility supervision.

1. Other office duties as assigned.

1. Knows the informal policies, procedures and practices necessary to conduct the normal functions of the agency secretary.

1. QUALIFICATIONS:

1. Decision Making: Carries out routine duties and responsibilities with supervision, makes decisions and establishes work priorities on essentially procedure-oriented operations.

1. Supervisory: Does not direct the activities of staff or a function.

1. Communication: Exchanges routine information in an appropriate manner requiring good oral and written communication skills.

1. Knowledge: Must have the ability to receive, interpret and follow verbal and written instructions. Required to read, write and speak English fluently with the ability to speak a foreign language helpful. Must be proficient in Microsoft Office Word and Excel. Should acquire knowledge of laws and regulations pertaining to Community Corrections.

1. Qualifications: Requires a valid Class C driver's license.

1. Education: High school diploma or GED

1. Experience: Twelve months work experience preferred.

1. Physical Requirements: Requires sufficient visual acuity to be able to read and write and operate equipment common to this position. Requires sufficient hearing level to be able to effectively communicate with people directly or by telephone. Frequently required to lift items weighing up to 25 pounds to a height of 84 inches.

Employees hired after August 2018: Lyon County understands that a job analysis is being completed in compliance with the American's with Disabilities Act (ADA). One of the outcomes of the job analysis is the determination of one or more job specific tests that will either qualify or disqualify the post-offer or post-employment (fit for duty) candidate for the position.

For the Classification Series of LYON COUNTY: OFFICE PERSONNEL: The Company representative hereby acknowledges the following as valid physical requirements:

1. Employee lifts/carries 50 pounds occasionally (less than 33% of the time or 1-100 times per day).

1. Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-500 times per day).

1. Employee lifts/carries 10 pounds constantly (67%-100% of the time or over 500 times per day).

1. Employee's position requires pushing a maximum force of 5 pounds.

1. Employee's position requires pulling a maximum force of 5 pounds.

SAFE LIFTING CRITERIA:

1. Floor to knuckle: 45 lbs.

1. 12 to knuckle: 45lbs.

1. Knuckle to shoulder: 22.5 lbs.

1. Shoulder to overhead: 22.5 lbs.

1. Carry: 45 lbs.

1. Push: N/A

1. Pull: N/A

PHYSICAL DEMANDS: LIFT/CARRY:

Stand: O 10 lbs. or less: C

Walk: O 11-20 lbs.: F

Sit: O 21-50 lbs.: F

Handling: N 51-100: N

Reach Outward: O Over 100 lbs.: N

Reach above shoulder: O Push/Pull:

Climb: O 12 lbs. or less: C

Crawl: O 13-25 lbs.: F

Squat or kneel: O 26-40 lbs.: O

Bend: O 41-100 lbs.: N

N (not applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day).

F (frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs/day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. per day).

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA). *The federal overtime provisions are contained in the Fair Labor Standards Act (FLSA). Unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay.

Subject to criminal record history checks, physical examination, and drug/alcohol screening prior to employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REASONABLE ACCOMMODATION STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.