Part Time Executive Assistant/ Project Assistant

We are completely remote. You choose your favorite spot to work and help customers every day. It’s all up to you. Though we are scattered all over the world, we keep in touch with everyone daily so you’ll never feel isolated or alone.

We’re interested in your growth. Your career opportunities are limitless. Start in one role, work hard, learn, and we will be more than happy to help you advance in your career.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our client's consultants during virtual meetings.

Requirements

- 1 - 2 years experience in a similar role

Strong writing ability (please be ready to share some sample technical writing documents (e.g client communication templates, minutes of the meeting, etc) you've drafted in the past)

- Minimum of 10Mbps Internet speed (must not have issues during virtual calls)

- Customer-facing, the camera will have to be on and the person will need to dress up professionally, no t-shirts or hoodies because the clients are as big as Microsoft. Thus, the call will be with CEOs and more.

- Knows how to build a Gantt Chart

- Impeccable English

- Able to take high-quality notes and send them to the consultant promptly

- Experience working in a business environment

- No background noise during calls (No taking calls in cars or public areas)

- Must be familiar with different task management tools like Monday.com and the likes

-Must be proficient in using different Microsoft Office Apps (Powerpoint, Excel, etc)

Responsibilities

- Join virtual calls with the senior consultant, taking high-quality notes during the call, including action items and next steps.

- Send this summary to the consultant at the end of each call

- Update the project plan, either in an excel spreadsheet or with Monday.com.

- Help the consultants with customizing member communication

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Nice to have

- Familiarity with the use of Hubspot, WordPress, and Customer Relationship Management Systems

Working conditions

You will be working on EST Timezone minimum of 20 hours a week. The schedule will be flexible but based on the time a virtual meeting with a client is scheduled.

Benefits

• Remote (Work from Home) setup
• Paid time off (Annual leave) and Sick Leave
• Maternity and Paternity Leave
• Online/virtual Upskill and Knowledge sharing sessions
• Online / Virtual social events daily (Fitness Class, dance class, Coffee breaks, Karaoke, and Café Friyay)
• Health Stipend