Administrative & Sales Assistant (Bilingual Japanese/English) - Hybrid -

SUMMARY

The Administrative & Sales Assistant provides support for office operations, accounting, and sales activities, facilitating smooth daily workflows, communication, and project coordination for teams across the business. This is a full-time position offering flexibility for hybrid work arrangements.

POSITION DETAILS

• Location: Los Angeles, CA
• Employment Type: Full-Time
• Work Schedule: Typically business hours (e.g., 9:00 a.m. 6:00 p.m., Monday to Friday), with a minimum of 3 days in-office per week; flexibility for afternoon remote work depending on family circumstances (in-office presence required)
• Salary : $45K - $57K
• Start Date: Immediate
• Language Requirements: Fluent in English and Japanese (reading, writing, and speaking)

RESPONSIBILITIES

Administrative Support

• Serve as the first point of contact for visitors, calls, and email correspondence
• Schedule and coordinate meetings and company events, both online and in-person
• Manage office supplies, inventory, and assist with office set-up
• Organize and update digital and physical filing systems
• Prepare and distribute internal communications
• Arrange staff travel (flights, hotels, car rentals)
• Maintain a clean, organized, and functional office environment
• Provide general administrative support for events and office moves as needed

Finance & Accounting Support

• Assist with accounts payable/receivable, invoice processing, and payment tracking
• Support budget monitoring and financial reporting
• Coordinate with vendors and service providers for billing and contract renewals
• Prepare expense reports and reconcile credit card transactions
• Assist with management, review, and filing of financial documents
• Handle ad hoc financial tasks or special projects

Sales Assistant Duties

• Support management and sales teams in preparing proposals, contracts, and presentations
• Communicate with clients, suppliers, and internal teams to schedule meetings and follow up on action items
• Maintain and update client database and sales progress reports
• Assist in executing sales initiatives and marketing campaigns
• Provide simple translations (Japanese/English) for documents and video content as needed
• Maintain sales files and update documentation
• Support industry research and business reporting

QUALIFICATIONS

• 3 - 5 years of experience in office administration, finance, or sales support
• Bachelors degree in Business, Finance, Marketing, or a related field, or equivalent experience
• Full professional proficiency in English and Japanese (reading, writing, speaking)
• Familiarity with the Los Angeles area is a plus
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with QuickBooks or similar accounting software is an asset
• Excellent communication skills and cross-cultural awareness
• Strong attention to detail, organizational skills, and ability to multitask
• Interest in the entertainment industry and multicultural business environments