Lotus Group has partnered with our valued and established client in the civil construction industry to identify a highly skilled and qualified Executive Assistant. Our client strives to provide unprecedented maintenance and construction services with an absolute commitment to safety & sustainability.

The Executive Assistant will excel in supporting the CEO while managing high-level business operations and objectives with discretion and professionalism. This role will be a hybrid position with flexibility to work in office or remotely as needed around the CEOs schedule. The ideal candidate is highly organized, adept at time management, and plays a key role in enhancing business efficiency through proactive and personalized support. Success in this role requires proven experience in fast-paced environments that demand diligence, adaptability, and professionalism. This individual possesses a resourceful, problem-solving mindset with a can-do attitude, ensuring tasks are completed independently and effectively.

Role Responsibilities:

• Manage the CEOs schedule, calendar, and appointments, ensuring optimal time management.
• Screen and prioritize calls, emails, and requests, responding when necessary.
• Draft and distribute internal communications on behalf of the CEO.
• Arrange domestic travel, including flights, accommodations, and itineraries.
• Prepare and organize meetings, minutes, presentations, and reports for internal and external use.
• Draft, review, and proofread emails, letters, and other business documents.
• Maintain and organize confidential records and files related to company operations.
• Serve as the point of contact between the CEO and internal/external stakeholders, including but not limited to executives, clients, and vendors.
• Facilitate cross-departmental coordination to ensure seamless daily operations.
• Perform a broad variety of administrative tasks, including but not limited to supporting expense reports, event planning, itineraries, and agendas.
• Aid with various company projects and processes as needed.

Role Requirements:

• Minimum 5 years of experience as an Executive Assistant, directly supporting senior management
• Drivers license and reliable vehicle required
• High School Diploma required
• Advanced knowledge of Google platform with the ability to quickly learn and leverage company-specific programs and software
• Capability to work outside of than a standard 9 AM to 5 PM schedule with the understanding that the workload may fluctuate based on the nature of the business and time of year
• Degree, diploma, or certification in administration or relevant fields an asset
• Experience in construction, heavy equipment, or reclamation industries an asset
• Willingness to travel 1-2 times a month is preferred
• Experience supporting multiple businesses or business units is beneficial

The successful candidate will exhibit the following qualities:

• Effective and resourceful with minimal supervision
• Highly professional written and verbal communication
• Detail oriented, articulate, and accurate
• Ability to maintain a high standard of work quality
• Impeccable at multi-tasking with the ability to prioritize and meet task deadlines
• Strong organizational, decision-making, and critical thinking skills
• Flexible to adapt to changing work environments and workload
• Able to uphold a strict level of confidentiality and discretion
• A forward-looking thinker with the ability to offer time saving solutions
• High level of emotional intelligence, confidence, and composure
• Exceptional people skills and a team player
• Aptitude to hit the ground running with minimal training and learn on the job

Compensation: A competitive compensation will be determined based on experience and qualifications of the successful candidate.

We thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

Lotus Group provides Elevated Search, Recruitment and Human Resource services across Canada. With established client and talent networks spanning coast to coast, we know that employees are the power that fuel excellent organizations. Lotus group is dedicated to being Canada's most trusted provider of Elevated People Solutions.

For more information, visit www.lotus-group.ca