Job Purpose Summary

Within the framework of contract specifications as agreed by the traders, to execute efficient handling of transactions, with timely and accurate administration and data entry, directly contributing to maximize the traders P&L for refinery and trading contracts. (Desk will be confirmed)

Primary Accountabilities

In accordance with operators skills, knowledge and increasing competencies (leading to increase of complexity in executed operations: logistics frame and/or geographical areas and/or volume to be handled), the Operator, under supervision of desk leader, senior operators, experienced operators when necessary, is responsible for:

Contract Management

• Ensure operations do not start (including providing nominations) until a written contract has been sent out, or received from the counterparty as appropriate; where no contract is in place then the required exemption should be obtained.
• Check trader deal sheet against LME contract, contact traders for corrections in case of discrepancies.
• Read and understand the contractual content, terms and conditions.
• Issue instructions to the relevant counterparties to execute the final contract, plus any amendments.

Financial Security

• Instruct LC for issuance/receipt of LCs as per contract.
• Check commercial aspects of drafted LC to ensure details match contractual terms and actual events (e.g. Vessel timings, amended quantities, etc).
• Amend LC terms to match the respective operational data and in any case ensure no delivery is effected without adequate financial security in place as specified in the contract.
• Timely instruction for issue of outgoing invoice/process of incoming invoices.

Transshipment management

• Manage interface to local transshipment companies
• Manage interface to local inspection companies
• Update ETRM for cost and live events
• Manage all aspects of rail transshipment incl freight and demurrage cost
• Trouble short for rail scheduling to terminal and offtake incl Q&Q

Cargo Management

• Nominate vessels under the contract agreed by the trader.
• Issue Documentary Instructions to meet LC, customs and contractual requirements.
• Appoint inspectors for Quality and Quantity as per contractual requirements and other measures/analyses requested by traders.
• Process purchase, sale and services invoices.
• Storage management (where applicable).

Vessels Management

• Clear the vessel with terminal and counterparties + vetting process through Charterers.
• Read and understand the fixture provided by Shipping Dept.
• Issue instructions to the vessel via brokers - voyage orders/agents appointed/LOIs.
• Process all shipping invoices.

Insurance & Claims

In the event of any issues during execution of the contract, advice Insurance Dept and collect/co-ordinate documents and correspondence as required.

Coordination and data input

• Ensure correct and timely input of all details concerning the deal into SAP, DCTM and other systems
• Creation of Operators Files.
• Ensure the deal in the system is correct and matches final contractual terms.
• Enter and update vessel movements, event dates, Q & Q.
• Enter and update details for invoicing of goods plus costs for services
• Ensure pricing details are correct, to enable prompt invoicing.
• Timely issuance of outgoing invoices.
• Check and allocate incoming invoices for cargoes and related costs.
• Timely and accurate Filing according to agreed procedures in SAP and DCTM.

Requirements:

• Minimum 3 years of experience in Operations or related fields in a trading environment
• Be familiar with BP GT&Cs, INCO Terms, vessel particularities, and freight calculation
• Experience in gasoline, diesel, LPG, Naphtha, or similar operations is a plus
• Knowledge of the international trading environment, preferably the oil industry
• Knowledge of operational and financial procedures
• Excellent communication skills
• Fluent in English
• Russian language