RECEPTIONIST

DUTIES AND RESPONSIBILITIES

• Greet and welcome guests as soon as they arrive the office

• Direct visitors to the appropriate person.

• Answer, screen and forward incoming phone calls

• Ensure reception area is tidy and presentable, with all necessary stationery and material

• Provide basic and accurate information in-person, and via phone / email

• Receive, sort and distribute daily mail / deliveries

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbooks)

• Order front office supplies and keep inventory of stock

• Send staff birthday wishes

• Arrange travel and accommodations

• Create purchase orders on Sage

• Ensure correct VAT is applied to invoices

• Ensure requisitions, purchase orders, invoices are properly authorised

• Maintain email and telephone etiquette

• Any ad hoc duties.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• Matric

• 2 - 3 years' experience

• Sage

REQUIRED COMPETENCIES

• Excellent communication skills

• Effective verbal, written and listening communications skills

• Good attendance

• Time management skills

• Microsoft Office