XTN-CB5B262 | HUMAN RESOURCES COORDINATOR

The Human Resources Coordinator – NE supports multiple areas of the Human Resources function with primary responsibilities in supporting the Talent Acquisition and HR Operations Teams by performing the following duties.

• Health Insurance/HMO 
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

• Provides coordination activities in support of Human Resources initiatives, including but not limited to Talent Acquisition, HR Operations, or other essential areas within the larger HR team;
• I-9 collection and management, employment verifications, and ongoing audit requirements. Processes I-9 Forms and conducts E-Verify for appropriate states;
• Communicates onboarding activities to hiring managers, human resources, information technology team and candidates as needed;
• Compiles data from personnel records and prepares reports, including weekly/monthly/quarterly staffing reports, and various Ad Hoc reports; manages candidate files after new hire process;
• Maintains positive relationships with outside agencies and educational institutions;
• Supports communication for contracted approved temporary agencies;
• Coordinates background checks and pre-employment drugs screens with a Background Screening Vendor;
• Handles confidential information;
• Assists with coordination of new hire orientation and updates new employee files in HRIS system;
• Assists with company Intern Programs and Externships, when approved
• Assists in the creation of contract positions for Temporary Staffing Agencies, and Independent Contractors in our HRIS system;
• Notifies appropriate individuals of employees onboarding and offboarding;
• Creates and distributes standard and ad-hoc reports, as required
• Assists and supports the Human Resources team in projects, processes, workflows, documentation and other necessary activities across functions, e.g. talent acquisition;
• Supports internal and external stakeholders, as needed;
• Serves as backup for HRIS Specialist and HR Department Support Assistant, as needed; ensures cross-functional training and back up of all assigned duties

Client Responsibilities

• This is an internal and external client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written).  One must be able to; manage difficult or emotional client situations; Respond promptly to client needs; Solicit client feedback to improve service; Respond to requests for service and assistance from clients; Meet commitments to clients. 

Qualifications 

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• BS/BA and 1+ years’ experience or equivalent combination of education and experience

Computer Skills

• To perform this job successfully, an individual should have a working knowledge of Applicant Tracking Systems, online background screening systems or any combination of similar systems experience as well as strong competencies in Microsoft Office Suite (Outlook, Word, Excel). Knowledge of Visio, PowerPoint, and Adobe Acrobat is a plus.

Certificates, Licenses, Registrations

• None required.

Other Skills and Abilities

• Working knowledge of hiring practices and federal and state employment laws preferred
• Ability to work independently

Reasoning Ability                      

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

Mathematical Skills 

• Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Language Skills 

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. 
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Competencies To perform the job successfully, an individual should demonstrate the following competencies:

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position may regularly be exposed to or encounter moving mechanical parts, high, precarious places, fumes or airborne particles, toxic or caustic chemicals, outdoor weather conditions, risk of electrical shock or vibration. The noise level in the work environment is usually moderate (examples: business office with computers and printers, light traffic).

Work Location

• This position works on-site at the San Diego Headquarters or other company location (or from a remote location with management approval based on business requirements). Must provide adequate support to internal clients; be available for regular interactions and coordination of work with other employees, colleagues, clients, or vendors; as well as be available to facilitate effective decisions through collaboration with stakeholders.

Working Hours

• This is a full-time non-exempt position requiring one to be able to work overtime from time to time in order to get the job done.  Therefore, one must have the ability to work nights, weekends or on holidays as required.  This may be changed at any time to meet the needs of the business.  The typical working hours for this position are Monday through Friday from 8:00am to 5:00pm.

Travel

• This position requires no travel however attendance maybe required at various local conferences and meetings.