XTN-29AA640 | PROCURE TO PAY SPECIALIST

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, create, test, and ship better designs, together. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!

As a Procure to Pay Specialist, you will be responsible for supporting Procuremnt and the Accounts Payable functions, as well as operational stakeholders of all levels. Individuals applying for this position must be self-starters, action-driven, flexible in changing directions and methods, thrive in a fast-paced environment, excel at managing multiple priorities, succeed in communicating with all levels within the organization and provide immediate contribution.

The main responsibilities of a Procure to Pay Specialist include:

• Procurement Oversight: Review, approve, and manage purchase orders and change order requests to ensure strict compliance with procurement policies, procedures, and best practices.
• Compliance Monitoring: Track and assess procurement performance through dashboards and detailed reports, ensuring alignment with organizational goals and highlighting key progress indicators.
• Stakeholder Training & Support: Lead training sessions and provide ongoing support to internal teams and stakeholders, fostering a deep understanding of procurement processes and ensuring adherence to compliance standards.
• Cross-functional Collaboration: Partner with procurement, accounts payable, and vendor management teams on key projects, driving process improvements and operational efficiencies across the supply chain.
• Documentation & Process Management: Develop and maintain clear, comprehensive documentation, including policies, procedural guidelines, and training materials, ensuring consistent knowledge sharing and operational continuity.
• Data-Driven Insights: Analyze procurement data to uncover trends, identify process bottlenecks, and pinpoint opportunities for continuous improvement, driving smarter decision-making and cost savings.
• Invoice & Documentation Verification: Ensure accuracy by matching invoices with purchase orders, verifying approval workflows, and confirming all required documentation is in place for timely and compliant payment processing.
• Vendor Relationship Management: Cultivate and maintain strong, positive relationships with vendors, addressing inquiries, resolving issues, and ensuring high levels of service and satisfaction.
• Accounts Payable Compliance: Oversee the integrity of accounts payable records, ensuring full compliance with accounting standards, regulations, and company policies.
• Internal Process Advocacy: Engage with stakeholders at all organizational levels, facilitating process walkthroughs, addressing concerns, and promoting a deep understanding of procurement procedures.