XTN-94F5103 | ACCOUNTS RECEIVABLE SPECIALIST 1

The Accounts Receivable Specialist 1 maintains current account status of receivables by handling client invoicing, cash application, and solicitation of payment on overdue accounts. This position is responsible for the day-to-day management of assigned accounts, reviewing related contracts and Accounts Receivable Billing Parameter Checklist provided by Account Executives, interaction with phramaceuitical manufacturers, alertig management of problems/issues as well as weekly/monthly reports on aging status.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.

Work Location

This position must work on-site at the San Diego Headquarters (or other company/external location as designated by management) for purposes of providing adequate support to internal clients; being available for face-to-face interactions and coordination of work with other employees, colleagues, clients, or vendors; as well as for facilitation of quick and effective decisions through collaboration with stakeholders. Periodic scheduled remote work may be permitted as allowed under the department’s policy and with management approval.

Working Hours
This is a non-exempt position requiring the incumbent to be able to work overtime from time to time in order to get the job done. Therefore, one must have the ability to work nights, weekends or on holidays as required. This may be changed at any time to meet the needs of the business. The typical working hours for this position is Monday through Friday from 8:00am to 5:00pm.

Travel - This position requires no travel; however, attendance may be required at various local conferences and meetings

The main responsibilities of a Accounts Receivable Specialist 1 include:

• Sets up billing parameters in the acconts receivable database based on the client's Account Receivable Billing Parameter Checklist provided by Account Executive
• Ensures generation of accurate and timely invoices to clients. Provided backup and assistance with all functions related to invoicing
• Applies cash receipts to client accounts, initiates and assist with account reconciliation.
• Prepares and applies daily wires, lockbox and general account deposits accuratelt
• Manages client aging and initiate client calls for status on payments, researches and solve payment discrepancies
• Issues credit and debit memos and makes account adjustments as necessary
• Performs invoice to cntract auditing and handles auditor quests for files and invoices.
• Maintains current knowledge of and works within the parameters of the department's pplicies and pre-established guidelines for the Accounts Receivable function
• Provides customer services to internal/external clients by responding to queries and following up on action items
• Familiar with client contracts and how they relate to the A/R function.
• Mentors and trains Account Specialist I and II team members
• Enters finalized cash receipts and updates accounts receivable ledger by customer
• Researches and processes customer questions related to the invoice payments.
• Researches and processes charge backs, returns and bad checks
• Works with Accounting, Contract Strategy and Analyticas departments, must have strong working knowledge and understanding of Accounting and Financial Analysis.
• Researches and retrives utilizaton data for contract and client analysis. Provodes research and analysis to track and forecast financial data. Creates financial models and develops reports to improve efficiency.
• Performs month-end reconciliation approval
• Understands complex mathematical calculations and apply the correct formula to respective contracts
• Performs in-depth analyses of billing variances fir assigned contracts on a quarterly basis.
  • Assists Industry Relation with the Reimbursement team in validating and disputing billing discrepancies 
    with Drug Manufacturers.
  • Recommends system enhancements or process improvements to reduce costs, increase process 
    effectiveness and client/manufacturer satisfaction.
  • Performs Quality Control functions as requested by management.
  • Assists Supervisor in work-flow management and provides training and mentoring to less experienced 
    A/R Billing Analysts; acts as the Accounts Receivable department representation in meetings in lieu of 
    management as needed/requested.
  • Provide AR Services for 6 different companies and different subsidiaries of MedImpact (Hongkong, 
    India, Philippines, US and Etc.) 
  • Work for billing both internal affiliates and external vendors