XTN-CA5E967 | PROCUREMENT SPECIALIST

We’re hiring a Procurement Specialist to support purchase requests in our procurement system ZIP.  You will be responsible for managing and negotiating purchase agreements with suppliers, including price, delivery terms, payment conditions, and quality standards.  You will report directly to the Director, Strategic Sourcing.

• Health Insurance/HMO 
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

• Monitoring contracts to ensure compliance, managing contract renewals, and addressing any issues with suppliers.
• Processing and managing purchase requests to ensure timely delivery of goods and services by our suppliers.
• Building and maintaining strong relationships with key suppliers to ensure smooth operations and responsiveness.
• Tracking and analyzing procurement costs to identify potential savings opportunities.
• Manage supplier relationships, support contract renewals, and perform quarterly business reviews with key stakeholders.
• Ensuring adherence to company policies, legal regulations, and ethical procurement practices.
• Analyze data and market trends to find potential cost savings, process optimization opportunities, and possible risk areas.
• Supporting the Procurement Manager with the travel system and analyzing T&E expenses by:Ensuring all expenses have been approved and are in compliance with the travel and expense policy and highlighting exceptions to policy.
• Upload travel and expenses from Expensify to NetSuite
• Record and upload credit card expenses for several departments
• Verifying and processing reports for payment by from accounts payable analyst
• Correcting and assisting employees in expense report issues
• Maintaining user master files and creating new users as needed
• Running expense reports and creating monthly databases and pivot tables for analysis by cost center, individual, type of expense, etc. and analyze expenses versus budget and prior year.

• Versatile procurement knowledge with expertise in procurement request management, contract negotiation and renewal management, compliance with policies and controls, and comprehensive knowledge of procurement technologies (ZIP, NetSuite) and expense technologies (Expensify).
• Associates Degree in Accounting, Finance, and/or Business Administration.
• Meticulous attention to detail, deadline driven, exceptionally methodical and organized work ethic.
• Effective communication skills with the ability to adapt to different audiences securing buy-in for procurement initiatives.
• Experience with NetSuite is recommended but not required.

• NetSuite
• ZIP
• Expensify