XTN-3AA2976 | ACCOUNTS PAYABLE SPECIALIST

This position requires the candidate to manage a variety of tasks that demand both immediate attention and long-term strategic handling. The role involves ensuring smooth daily operations while also contributing to the achievement of broader organizational goals through diligent, ongoing project management and development.

• Opportunity to work in a dynamic environment where daily tasks provide immediate satisfaction and long-term projects offer continuous engagement and professional growth.
• Exposure to diverse business operations, facilitating comprehensive career development and skill enhancement.
• Work within a supportive team that values innovation and efficiency, providing a platform for significant impact within the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned):

• Manage incoming mail and direct it to the appropriate recipients.
• Answer telephone calls.
• Prepare outgoing mail and correspondence, including emails, faxes, and physical checks.
• Support with company expenses.
• Report all incidents and accidents to the supervisor immediately, regardless of their size.
• Complete payments and manage expenses by receiving, processing, verifying, and reconciling invoices.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Properly save documents to maintain historical records of all invoices, reports, receipts, and checks.
• Verify invoices for accuracy and completeness, including processing supplier invoices and credit notes and communicating with suppliers to resolve discrepancies.
• Ensure compliance with company policies and procedures for accounts payable.
• Track company invoice obligations, make accurate and timely payments, seek approval when necessary, and report inaccuracies and variances.
• Reconcile and verify company invoices and monthly statements and assign payments to applicable cost centers.
• Develop and maintain accounts payable processes and monitor costs for company operations.
• Make and track appropriate sales and use tax payments on invoices as needed.
• Collaborate with external vendors to resolve invoice problems or inaccuracies.
• Monitor vendor agreements and identify discount opportunities.
• Ensure all accounts payable processes comply with guidelines and corporate standards.
• Collaborate with other accounting and finance team members.
• Assist with corporate audits and other financial reporting requirements as necessary.
• Receive and verify expense reports and reconcile them with account balances and other office records.
• Facilitate vendor payments, reviewing purchase orders, and resolving discrepancies.
• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
• Assist with accounting records and ledgers by reconciling monthly statements and transactions.
• Record entry of, verify documentation for and distribute petty cash.
• Track and correct discrepancies with accounts.
• Support or execute weekly payment runs.

QUALIFICATIONS/EXPERIENCE/REQUIREMENTS:

• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Strong analytical abilities
• The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals
• Solid communication skills, with proficiency in speaking and writing
• Computer literacy, as accounting specialists are responsible for keying information into various computers and software programs
• Strong people skills – a polite and professional demeanor when working with other companies, as well as consumers and coworkers
• The willingness and ability to comply with local, state, and federal financial regulations, as well as the rules established by the company itself

• Experience with data analysis and performance metrics evaluation.
• Knowledge of industry-specific regulations and compliance requirements.
• Familiarity with innovative workflow optimization techniques.