XTN-ED69764 | PEOPLE OPERATIONS SPECIALIST

Job Openings XTN-ED69764 | PEOPLE OPERATIONS SPECIALIST

JOB DESCRIPTION:

The role will support the HR team with the objective of efficiently and successfully organizing and coordinating high-volume HR activities.

DUTIES AND RESPONSIBILITES:

Background Check Responsibilities

Initiating Background checks with vendor’s online tool and coordinating changes to process with vendor.
Coordinating background checks for US and INTL candidates with speed and efficiency.
Following up with candidates for further documentation, if needed, to complete background check.
Maintain recruitment applicant tracking system in ensuring information is up-to-date.
Ensure compliance with background check policies. Coordinate with Legal, Recruiting, People Operations on background check adjudication process.
Produce ad hoc background check audit reports, including Excel spreadsheets to track activity.
Work closely with the recruiting team and people operations to constantly refine the process.

HR Data Management responsibilities

Process HR transactions in workday for new hires, contractor assignment changes, job changes, employee data changes, and terminations.
Run audits for new hire data, job changes, and location changes flagging issues/discrepancies to People Operations team.
Process offer letters
Run ad-hoc reports in workday and cornerstone based on customer requests
Maintain employee files in Box
Respond to tickets in ticketing system within SLAs.
Update spreadsheets and manual trackers for new hires.
Update Learning Management System with course completion data

HR Administrative responsibilities

Schedule conference rooms for Learning and Development training sessions
Schedule interviews for candidates
Send reminders to training participants and new hires
Send reminders to candidates
Perform administrative duties as required to support the People Operations team.

SKILLS AND QUALIFICATIONS:

3-5 years of prior experience in an HR Specialist/Generalist role
Experience with Workday and HRIS Systems.
Experience with ticketing systems. Servicenow is preferred.
Experience with Learning Management Systems. Cornerstone is preferred.
Experience with electronic file systems. Box is preferred.
Highly organized with the ability to prioritize multiple functions and tasks while managing their work time efficiently.
Proficient in outlook and recruiting applicant tracking systems.
Previous experience managing background check programs is highly desired.
Maintain a high level of confidentiality.
High-energy, driven, articulate, and friendly personality with a customer-service mindset.
Experience supporting recruitment and HR activity supporting a tech company.

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