Job Openings XTN-8C14559 | ENVIRONMENTAL CONSULTANT

About the job XTN-8C14559 | ENVIRONMENTAL CONSULTANT

Functional overview

Responsible for timely and accurate invoicing and payment processing.  Performs month-end activities and reporting. Responsible for supporting the Accounts Payable Transformation Lead in the delivery of the Finance Transformation Program of work, through the development and implementation of policies and procedures, performance reporting, and process improvement for the center’s Purchase-to-Pay (P2P) activities.

Duties and responsibilities

  • Identify opportunities for consolidation and integration of existing business / finance systems to reduce complexity, improve data flow through, and drive process efficiency
  • Assist the Transformation Lead by documenting ‘to be’ process flow, articulating procedures and work instructions, and writing policy documents
  • Coordinate, plan, test, and implement system improvement or implementation projects impacting Accounts payable activities within the Shared Service
  • Define business requirements as part of implementing a ‘to be’ process
  • Project Manage streams of work as part of the Finance Shared Service improvements including developing project plans and reporting on progress
  • Be the central point of control for all Accounts Payable policies and processes to ensure the documents are reviewed, maintained, and aligned with any revised business processes
  • Design and specify Shared Service Payables reporting suite to measure adherence to the AP Policy company-wide
  • Capture and report on transactional performance metrics required to monitor the performance of the P2P services and SLA’s provided by the Shared Services Team
  • Design & deliver training material and communications to end users in line with process improvement initiatives
  • Work with Stakeholders to implement policies and increase adherence to policy
  • Maintain internal control processes within P2P
  • Checks and verifies the accuracy of documents to be paid.  Ensures the following:
a. Agreement between the biller and Bank data reflected in the invoice and the Vendor’s Name and Bank information reflected in the system
b. For Philippine-based vendor:
 
i. The invoice is aligned with the requirements by the Bureau of Internal Revenue (BIR).  All the pertinent data are reflected in the body of the invoice.  Any exception should be within the items allowed by the BIR.
ii. Unless the vendor is with Tax Exempt Certification or located in the PEZA Zone, withholding tax should be applied
 
c. Currency between PO and Invoice should tally.
d. Payment Method and Bank Types are correctly maintained.
e. Reasonableness of the amount being billed related to the item being billed.
  • Performs processing of Non PO Request for Payment in SAP system.  Ensures that any transactions processed in Non-PO related to 3rd Party is covered by a contract.
  • Performs Payment Processing and ensures payment terms are based on the corporate defined payment term.  Ensures that any exemption is with the necessary approval as provided for in the policy.
  • Prepares payments through Citibank paylink, telegraphic transfers, checks, demand draft and manager’s check.
  • Maintains file of Letter of Authorization, Processed Transaction Report and Printed checks Report
  • Records advances (cash, travel) loans, petty and employee’s benefits (SSS, life & Insurance)
  • DM preparation addressed to ATC, ATK, ATI, ATIC and others.
  • Maintain file of billback (travel and telephone) transactions and prepare Debit Memos.
  • Submit weekly Cash Projection Report for weekly funds.
  • Reconciles the Vendor’s Statement of Account against data in the system
  • Prepares and submit Weekly Cash Payment Projection and Capex Payment Report.
  • Ensures vendor’s inquiry is acted upon or replied within 24 hours.
  • Sends Payment Details to Vendors.
  • Secures quit claim within 6 months for all vendors assigned to her.
  • Acts with utmost integrity and fairness in dealing with Vendor and Service Provider.
  • Performs accrual of unbilled transactions.  Monitors completion and ensures reversals are made on time.
  • Performs Account Reconciliation and completion of task in Blackline.
  • Maintains database and custody of contracts entered into by the Company.
  • Supports Audit Requirements and ensures required data is provided on a timely manner.
  • Supports Cost Control measures that may be implemented by the company when necessary.
  • Complies

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