XTN-ADE0808 | FUEL DISPATCHER

The Dispatcher position provides oversight and implementation of the day-to-day operations of the Logistics Department. Includes organization of processes to assist in efficient workflows and utilization of assets, employees, and resources. Operates as a critical link between customer (both internal and external), driver group and management. Evaluates needs with regards to sourcing, allocation and product control. Understands the business implications of the decision-making process and provides solutions to ensure high quality service.

• Health Insurance/HMO
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

Inventory and Delivery Management

• Monitor fuel inventory levels at both company-operated and dealer-operated sites to ensure adequate supply.
• Schedule fuel deliveries and maintain required inventory levels across all locations.
• Track historical fuel costs across various suppliers, regions, and product types.
• Coordinate equipment availability and maximize fleet utilization

Order Processing and Carrier Coordination

• Create and process orders for third-party carriers as required.
• Communicate effectively with suppliers and customers to ensure timely and accurate deliveries.
• Collaborate with the dispatch team to deliver consistent and reliable results.
• Ensure accuracy in all transactions to support downstream operational efficiency.

Problem-Solving and Process Improvement

• Proactively identify potential issues and implement prompt solutions.
• Analyze root causes of problems and address issues at their source.
• Develop solutions to a variety of problems of moderate complexity.
• Evaluate and resolve data integrity issues to maintain accurate records.
• Recognize and act on inconsistencies in data or results, implementing corrective measures as needed.
• Identify driver-related issues and develop appropriate action plans.
• Provide input on processes, procedures, and new approaches to
• enhance operational efficiency.

Technical Knowledge and Application

• Apply principles, concepts, theories, technologies, and standards of logistics in daily operations.
• Develop and apply specialized knowledge within the logistics function.
•  Demonstrate proficiency in utilizing systems, tools, and procedures to accomplish job responsibilities.
• Maintain knowledge of system development methodology, system architecture, and analytical problem-solving techniques.
• Establish efficient business practices leveraging available technology.
• Stay current with related industry considerations and best practices.

Professional Development and Continuous Learning

• Deepen knowledge through exposure to new assignments and continuous learning opportunities.
• Build comprehensive understanding of processes, procedures, customers, and organizational structure.
• Assist in program or process development and implementation initiatives.
• Apply research, data gathering, analytical, and interpretation skills to logistics operations.
• Interpret generally defined practices and methods, adapting them to specific situations as needed.

Decision-Making and Independent Judgment

• Work on assignments requiring considerable judgment and initiative in resolving problems and making decisions or recommendations.
• Exercise discretion and independent judgment regularly in day-to-day operations.
• Apply discretion to identify when deviation from standard practice is required without prior approval.
• Refer to established policies and precedents as needed while maintaining flexibility.
• Set project timeframes and priorities based on project objectives and ongoing assignments

Team Collaboration and Department Support

• Participate actively in small to medium-sized project teams in support of interdepartmental solutions when assigned.
• Contribute to local or business-specific engagement initiatives to support overall improvement of the logistics department.
• Work under general direction, guided by the objectives of the area or assignment.
• Assume responsibility for improving service, efficiency, and quality of work

Education and Work Experience

• Bachelor’s degree or 5 years of relevant work experience.
• 6-8 years of relevant experience or equivalent combination of education and work experience.
• Analytical skills with demonstrated proficiency in continuous improvement tools and methodologies.
• Experience and proficiency with Microsoft Office Suite.
• Excellent oral and written communication skills

Skill Set

• Experience with industry-specific software, including PDI, Telepoint, Motive, and DTN.
• Proficiency in Excel, Word, PowerPoint, Outlook, and SharePoint.

As previously mentioned