INT-2AA6686 | PROCUREMENT OFFICER

The Procurement Officer plays a critical leadership role in managing end-to-end procurement activities to ensure timely, cost-effective, and compliant acquisition of goods and services. This role supports the organization’s strategic objectives by driving procurement efficiency, fostering strong vendor relationships, and ensuring alignment with budget, compliance, and operational requirements. The ideal candidate demonstrates strategic thinking, excellent negotiation skills, and the ability to lead both procurement operations and teams. 

• You’ll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
• Making sound decision-making and flexibility to ensure team dynamics and productivity.
• Hybrid work setup
• Competitive salary and benefits
• HMO + free dependent
• Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

1. Leadership and Team Management

• Lead and oversee the daily operations of the Procurement function to ensure timely, accurate processing of purchases, deliveries, and payment endorsements for goods and services.
• Mentor, coach, and develop procurement staff, fostering a high-performance, compliance-driven, and continuous-improvement culture.
• Allocate and monitor team workload, provide regular feedback, and support performance evaluations aligned with evolving business needs and objectives.
• Promote adherence to ethical procurement practices and company values across the team.

2. Procurement Operations and Compliance

• Implement, maintain, and continuously improve procurement policies, procedures, and internal controls in compliance with organizational, regulatory, and audit requirements.
• Review and validate purchase orders to ensure accuracy, completeness, contractual compliance, and alignment with approved budgets prior to payment processing.
• Ensure full compliance with ISO standards, audit requirements, and documentation protocols related to procurement activities.
• Identify and mitigate procurement-related risks through strong governance and control mechanisms.

3. Vendor Management and Strategic Sourcing

• Develop and execute strategic sourcing and vendor management initiatives aligned with organizational goals, operational requirements, and long-term supply chain strategy.
• Establish and maintain strong strategic partnerships with key suppliers to drive cost optimization, service quality, innovation, and supply continuity.
• Evaluate supplier performance using defined KPIs, manage escalations, and implement corrective action plans to improve outcomes and mitigate risk.
• Lead high-impact contract, pricing, and commercial negotiations to achieve best total cost of ownership, favorable commercial terms, and sustainable supplier relationships.
• Oversee and coordinate overseas procurement activities, ensuring compliance with contractual, regulatory, and logistical requirements while managing delivery timelines and associated risks.

4. Financial Coordination and Payment Governance

• Collaborate closely with Finance to develop and implement vendor payment strategies that ensure accurate reconciliation of payables, timely settlement, and strict adherence to internal controls.
• Review, investigate, and resolve invoice discrepancies, strengthening payment governance and enhancing supplier confidence.
• Design, implement, and continuously improve procurement and payment tools, systems, and workflows to convert manual transactions into automated, system-driven processes.
• Drive process automation initiatives that improve efficiency, reduce errors, enhance data integrity, and support scalable procurement-to-pay operations.
• Ensure transparency, auditability, and compliance across all procurement-to-payment activities.

5. Data Analysis and Procurement Reporting

• Prepare, analyze, and present procurement performance reports and KPIs to support management decision-making.
• Utilize procurement analytics and spend analysis to identify cost-saving opportunities, improve efficiency, and reduce operational and supply risks.
• Track operational spending and produce management reports that provide clear insights into procurement performance and budget utilization.
• Provide strategic insights and recommendations based on supplier performance, market trends, and spend data to support continuous improvement and executive decision-making.

6. Cross-Functional Collaboration and Project Support

• Act as the procurement lead for new office builds, renovation projects, and ongoing business operations.
• Collaborate with internal stakeholders such as Design, Project Management, Finance, Legal, IT, and Operations to support sourcing requirements and product or service development.
• Contribute to organization-wide initiatives including process optimization, digital transformation, systems implementation or upgrades, and the development of procurement strategies.

Minimum Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Facilities Management, Finance, or a related field.
• Minimum of 4 years of progressive procurement experience, preferably with leadership or supervisory responsibilities.
• Proficiency in procurement platforms and ERP systems, preferably NetSuite and/or Odoo.
• Strong working knowledge of accounting and bookkeeping related to procurement and payables.
• Proficient in Microsoft Office applications, especially Excel.

Core Competencies

• Strong negotiation, analytical, and decision-making skills.
• Proven experience in vendor evaluation, contract management, and supplier performance monitoring.
• Solid understanding of procurement systems, internal controls, and compliance frameworks (e.g., ISO, audit requirements).
• Ability to manage multiple priorities and meet tight deadlines.
• Detail-oriented, proactive, and solutions-driven approach to work.
• Strong interpersonal and stakeholder management skills.
• Experience mentoring junior staff and supporting team development.
• Ability to support or drive automation of manual procurement and payment processes within ERP systems.