XTN-8D32176 | PROPOSAL SPECIALIST

About the role:

• Organizes day-to-day proposal operations.
• Coordinates prompt information exchange between the team, clients, and division leads, focusing on incoming emails.
• Supports Proposals team with content formatting.
• Maintains GIS brand to internal and external parties.

Expectations

1: Put People First

• Support others.
• Complete self-assessments.
• Maintain a solutions-based mentality.

2: Deliver Results

• Actively implement initiatives.
• Self-monitor and correct performance.
• Understand and remove barriers.

3: Demonstrate Commitment

• Champion standard procedure use.
• Attend team and division meetings.
• Seek opportunities to learn and improve.

4: Build Trust

• Openly communicate with respect.
• Work to build relationships.
• Maintain a collaborative spirit.
• Understand GIS values and principles.

• Health Insurance/HMO 
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

• Provide consistent customer service to internal and external clients, maintaining a respectful work environment.
• Interact with operational and business development leads to support proposal efforts.
• Navigate Dynamics 365 for proposal-related tasks and actions, comprehensively understanding Customer Relationship Management (CRM) functions.
• Prioritize reviewing and responding to emails sent to proposals@gisy.com and/or clientmanagement@gisy.com, as assigned by the Proposals Manager or Director.
• Notify proposal team members of new opportunities and client updates.
• Create and maintain SharePoint folders and pages related to assigned opportunities and tasks.
• Utilize Loopio.com to create and update library entries and complete proposal assignments.
• Format and edit proposals focusing on completing milestones and meeting deadlines.
• Record proposal actions, including member assignments, Go/No Go decisions, and meeting highlights and actions.
• Navigate client portals to retrieve information, communicate with clients, and submit responses.
• Set and participate in proposal development and team meetings, as assigned.
• Track client addendums and clarifications, providing updates to internal stakeholders and storing documents in SharePoint.
• Help complete post-bid assignments for supported opportunities, such as affidavits and registrations.
• Coordinate actions related to pre-qualifications, registrations, contractor setup, and similar initiatives as assigned.
• Participate in GIS meetings and initiatives.
• Travel to office locations as appropriate to support proposal processing and team development.

• This position is considered entry level with 1 – 4 years of direct proposal development experience.