INT-1A29565 | HR OPERATIONS INTERN

The HR Operations Intern provides comprehensive HR administrative and operations support across employee lifecycle processes, documentation, compliance, and internal coordination, under the supervision of the HR Operations Team.

• End-to-End HR Exposure: Gain hands-on experience across the entire employee lifecycle—from onboarding to offboarding—under the mentorship of KMC’s HR Operations Team.
• Real-World HR Systems Training: Work directly with platforms like HRIS and ERP, learning how data drives decisions in a fast-paced HR environment.
• Compliance & Documentation Mastery: Learn the ins and outs of labor standards, policy documentation, and regulatory requirements.
• Cross-Functional Collaboration: Coordinate with payroll, benefits, and recruitment teams, giving you a holistic view of HR operations.
• Professional Development: Build your skills in reporting, internal communications, and HR metrics tracking, preparing you for future roles in HR.
• Supportive Work Culture: Be part of a team that values learning, mentorship, and meaningful contribution.
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• Support the maintenance and updating of employee data in the HR Information System (HRIS), ERP, and other platforms used in the company.
• Help audit and maintain 201 employee files in line with company policies and regulatory standards.
• Assist in facilitating the onboarding to offboarding process, including but not limited to scheduling exit interviews, processing clearances, and preparing relevant documentation.
• Monitor and respond to HR-related internal tickets, escalating issues when needed and ensuring timely resolution.
• Prepare HR reports, records, presentations, and internal communications as required.
• Coordinate with relevant teams to ensure new hires receive their new hire kits on their start date.
• Provide administrative and logistical support to the People and Culture team for various activities including documentation preparation, schedule coordination, arranging logistical requirements, and organizing HR Operations activities.
• Help maintain and update HR templates, forms, and policy documents.
• Assist in tracking employee and intern attendance, leaves, and other HR metrics.
• Coordinate with payroll and benefits teams for intern-related documentation and queries.
• Support compliance tracking and documentation for labor and regulatory requirements.
• Help manage HR documentation archives and digital records.
• Process relevant employee reimbursements.
• Provide whatever support may be required by the People and Culture team.

• Using Microsoft Excel for data entry, tracking, and basic reporting
• Drafting and formatting documents in Microsoft Word
• Creating presentations and internal communications using Microsoft PowerPoint
• Organizing files and folders (both digital and physical)
• Communicating professionally via email and chat platforms
• Managing schedules, calendars, and coordinating meetings
• Handling confidential information with discretion

• Basic HR processes like onboarding, offboarding, and employee file management
• Using shared drives or document management systems (e.g., OneDrive, SharePoint)
• HRIS or ERP platforms (even at a basic level)
• Tracking attendance, leaves, and other employee metrics
• Supporting team events or internal HR initiatives