Job Openings XTN-5B06779 | ADMINISTRATION OFFICER

About the job XTN-5B06779 | ADMINISTRATION OFFICER

Moddex is considered to be an innovative organisation and Australasia’s leading manufacturer of modular handrail and balustrade systems, located in Australia and New Zealand. Working for Moddex is not just about our unique products and solutions, that fit so well together. It’s also how we fit together as a company - as people working in a team.  All of the elements of a project, connected, from start to finish and beyond, with each and every one of us having an important part to play.

  • Great Place to Work

    Moddex is officially recognized and accredited as a 'Great Place to Work'

     

    Our Company Values:

    Work Hard, Have Fun. | Own It, Do It. | Make Our Customers Smile. | Stare Down The Challenges. | One Winning Team.

     

    Our People Are Rewarded By:

    Working within an innovative organisation who always strive for greater | Providing regular formal training and support | Having access to a great career paths | Working in a professional culture.

  • ROLE PURPOSE

    As full time, Administration Officer at Moddex in Maryborough QLD, you will be reporting to the Group Financial Controller. You will be responsible for supporting Accounts Payable (AP) and Accounts Receivable (AR) functions as required.

 

KEY ACCOUNTABILITY MEASURES

 

KEY ROLE RESPONSIBILITIES

TASK BREAKDOWN

WHAT SUCCESS LOOKS LIKE

Supplier invoices processed and matched to Purchase Orders in a timely and accurate manner following the Moddex processes.

Ensure all Supplier Invoices are processed in a timely manner with a high level of accuracy and in time for payment due dates.

Invoices have matching purchase orders and matching payments reconciled with bank account. Payments paid within trading terms.

Processing Invoices not on Purchase Orders including correct authorisation.

Entered accurately including correct authorisation, documentation, allocation of general ledger account, taxation code, Job costing.

Invoices have matching written authorisations and matching payments reconciled with bank account. Payments paid within trading terms.

Supplier Statement Reconciliation

Invoices are reconciled to Supplier Statements each month to ensure that invoices are not missed and therefore paid late. Missing invoices are discussed with supplier and resolved as early as possible.

Supplier relationships are valued and Moddex’s clear credit rating is maintained.

Docuware processing

Filing, Storing and follow up of tasks.

All invoices are attended too with accuracy and in a timely manner.

Provide back up support for splits and value updates in Monday.com

Update project splits and values in Monday.com to support job costing and project tracking.

Value updates are completed accurately and promptly, helping teams stay on top of project financials

Other Accounts related Functions

Support Accounts Receivable (AR) and Accounts Payable (AP) functions as required.

Contributing to the overall efficiency of the Finance team.

SKILLS AND COMPETENCIES

  • Sound knowledge of Account payable
  • Ability to communicate effectively in a professional and courteous manner
  • Excellent Data Entry skills, including high level of Accuracy
  • Strong software skills including Ledger Systems, MS Word and Excel
  • Professionalism including confidential practices
  • Integrity and Accountability
  • Problem solving and decision-making abilities
  • Adaptability to change
  • Self-Motivation and Organisational skills
  • Good Time Management

ORGANISATION EXPECTATIONS

Culture:

  • Promote and uphold both the philosophy and principles of Moddex
  • Understand, communicate and support the policies and procedures of the organization
  • Create and maintain a work environment that enables employees to strive to be their best self

Work Health & Safety:

  • Notify your Manager of any reason you may not be capable of performing your tasks safely
  • Ensure that the workplace, together with work methods, system and procedures are safe
  • Understand and follow enforced safety procedures,
  • Ensure safety issues, incidents and potential hazards are identified and reported in a timely manner
  • Abide by systems and procedures in place so that all employees and suppliers operate- ed in a zero-harm environment
  • Work closely with the identified WHS representatives to minimize workplace hazards, execute safety improvements, hazard review and injury root cause review
  • Ensure work area is maintained in a clean and safe condition at all times
  • Communicate safe work practices and procedures to others

Quality and Lean:

  • Support the Quality agenda across the broader business
  • Identify opportunities for best practice and continuous improvement and communicate these
  • effectively with the team and the organization
  • Identify defects, human error and any other issues and resolve quickly before product is damaged
  • All delivered product must meet specification set
  • Engagement with site peers, quality assurance & scheduling on a weekly basis to ensure that
  • relevant issues are discussed
  • Carry out the day to day functions of the QA in your department
    • Demonstrate commitment to meeting safety and quality standards
    • Ensure all correct practices are followed.

     

    Customer Relations

    • Ensure that customer service and quality measures are followed;
    • To uphold the reputation of Moddex by maintaining high personal standards and projecting a warm, appreciative and welcoming attitude towards customers, visitors and staff.
    • Communicate with customers (internal and external) in a positive, clear and timely manner
    • Answer customer service calls and enquiries and respond accordingly
    • Understand customer requirements accurately to anticipate their business needs and identify opportunities

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