Job Openings INT-90D9365 | EXECUTIVE SUPPORT OFFICER – OFFICE OF THE CEO

About the job INT-90D9365 | EXECUTIVE SUPPORT OFFICER – OFFICE OF THE CEO

Executive Support Officer – Office of the CEO

We are seeking an experienced Executive Support Officer to provide comprehensive administrative, logistical, and coordination support to the Office of the CEO. This role is critical and requires immediate availability. The position supports both executive business operations and select personal priorities of the CEO and his family, requiring a high level of professionalism, discretion, and adaptability

  • You’ll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
  • Making sound decision-making and flexibility to ensure team dynamics and productivity.
  • Hybrid work setup
  • Competitive salary and benefits
  • HMO + free dependent
  • Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
  • Diverse learning & growth opportunities
  • Accessible Cloud HR platform (Sprout)
  • Above standard leaves

Role Scope & Responsibilities

Executive & Administrative Support (20%)

  • Visa applications, passport renewals, and related documentation
  • Review of contracts and correspondence for accuracy, grammar, and clarity (legal review handled separately)
  • Coordination with legal counsel and external service providers

Executive & Family Events Coordination (30%)

  • Planning and execution of executive and family-related events
  • Vendor sourcing, coordination, and ongoing communication
  • On-site oversight to ensure events are fully set up and delivered as planned

Travel & Logistics Management (20%)

  • End-to-end travel planning, bookings, and itinerary management for the CEO and family
  • Coordination of transportation, accommodations, and related logistics
  • Handling time-sensitive changes and special requests efficiently

Calendar & Executive Coordination (30%)

  • Full calendar management for the CEO across multiple business entities
  • Scheduling and prioritizing meetings, events, and personal commitments
  • Ensuring alignment between professional obligations and personal schedule

Required Competencies

  • Strong written and verbal communication; proactive status updates are essential
  • High attention to detail, discretion, and professional judgment
  • Strong patience and stakeholder management skills
  • High level of digital and technology proficiency (calendar systems, communication tools, documentation)
  • Ability to operate effectively in a fast-paced, high-demand environment

Preferred Background

  • Prior experience in executive support, hospitality, travel, or luxury service industries
  • Established network of vendors and service partners is an advantage
  • Professional presence appropriate for executive-level interaction
  • Additional relevant knowledge or experience related to the above requirements will be considered an advantage.

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