Job Openings Admin Analyst (BGC)

About the job Admin Analyst (BGC)

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: BGC
WORK SET UP: On-site - 6 days a week
POSITION: Admin Analyst

JOB DESCRIPTION:
  • Oversee daily operations, schedules, appointments, and administrative tasks
  • Handle calls, emails, and correspondence professionally
  • Conduct regular property inspections and report observations
  • Monitor consumables and track stock levels for reordering and reporting
  • Ensure asset accountability, tagging, and tracking
  • Maintain a detailed and updated master asset inventory
  • Monitor housekeeping activities and ensure cleaning standards
  • Ensure compliance with preventive maintenance schedules
  • Process purchase requests and source vendors with cost comparisons
  • Prepare bid evaluations and execute purchase orders
  • Manage vendor relationships and negotiate costs
  • Process and monitor permits and licenses for timely renewal
  • Ensure all documents are valid, updated, and properly posted
  • Manage contracts and ensure proper review, approval, and monitoring
  • Track insurance requirements and ensure timely renewals
  • Prepare reports and ensure compliance with company standards
  • Disseminate important operational information and updates
  • Manage schedules, deadlines, and maintain trackers, databases, and records
  • Ensure compliance with accounting and bookkeeping procedures
  • Manage billing, collections, and payment monitoring
  • Review contractor and supplier billings
  • Monitor expenses to stay within budget
  • Manage petty cash with complete documentation
  • Conduct customer feedback surveys to improve services
  • Ensure effective administrative processes to support business growth
  • Recommend process improvements for better efficiency and service delivery
  • Participate in trainings, seminars, and company activities

    JOB QUALIFICATIONS:

    • Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
    • Bachelor’s/College Degree in Business Administration or any related field.
    • Willing to work on-site - 6 days a week

    SKILLS & COMPETENCIES

    • Strong organizational skills for managing workspace, calendars, and filing systems
    • Effective verbal and written communication with colleagues, clients, and stakeholders
    • Problem-solving skills to address office, staff, or system-related issues
    • Good time management to prioritize tasks and meet deadlines
    • High attention to detail in data entry, scheduling, and reporting
    • Customer service skills to ensure a positive client experience
    • Strong interpersonal skills to build and maintain relationships
    • Teamwork and collaboration across departments
    • Basic bookkeeping/accounting skills for managing invoices and budgets
    • Ability to provide advisory support and guidance to team members
    • Skills in data gathering and analysis for decision-making
    • Commitment to continuous learning and self-development
    • Strong decision-making within scope of responsibility
    • Strategic planning and scheduling of meetings and activities
    • Basic computer literacy and proficiency in office tools
    • Strong verbal and written communication skills
    • Critical thinking for analyzing and solving problems
    • Ability to multitask and handle multiple responsibilities efficiently

    Interested applicants can directly send their resume/CV to the following emails with SUBJECT: KMC Savills Applicant_Admin Analyst (BGC)



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