Team Secretary, Chairman Office | Listed Company | HK$25-28K x 13m

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About Your Company

A leading infrastructure and property development firm is seeking a professional and experienced Secretary to provide essential support to the Chairman Assistant. The role requires excellent organizational skills, effective handling of confidential matters, and a solid understanding of corporate operations within a listed company environment.

Job Responsibilities:

• Provide comprehensive secretarial and administrative support to the Chairman Assistant, ensuring smooth coordination of daily activities and schedules.
• Manage the Chairman Assistants calendar, including appointments, business meetings, and restaurant bookings, ensuring the itinerary is well maintained.
• Coordinate domestic and international travel arrangements, with a primary focus on frequent travel to the PRC.
• Monitor and manage departmental budgets and expenses for a small team, handling monthly claims efficiently.
• Handle general office matters and clerical duties to support smooth office operations.
• Assist in preparing meeting documents, reports, and other presentation materials as needed.
• Extract and summarize relevant data from financial and interim reports to provide to the Chairman when requested.
• Perform ad-hoc tasks as assigned by the Chairman or the Assistant.
• Maintain confidentiality and exercise discretion in handling sensitive company and employee information.

Job Requirements:

• Higher Diploma or Bachelor degree holder in Business administration or related field.
• At least 5-7 years of experience in Secretary or Executive Assistant roles supporting senior executives, preferably within a listed company environment, with familiarity in corporate governance and compliance.
• Proficient in Microsoft Word and Excel, with strong organizational skills and attention to detail.
• Effective communication skills in English and Mandarin to liaise with internal teams and external stakeholders.
• Proven capability in managing executive travel logistics, particularly showing adaptability to frequent travel to the PRC.
• Self-motivated, able to work independently, and proficient in multitasking with professionalism.
• High level of integrity and discretion in managing confidential information.
  

How To Apply

Interested parties, please send your CV directly to oscar@kingdeux.com or apply directly. Please note that only shortlisted applicants will be contacted.