Assistant / Administration Manager | Property, Confidential Hire | HK$25-35K

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About Your Company

Our client is a leading property developer and hospitality operator with a diverse portfolio of residential, commercial, and hospitality assets. They are seeking a highly organized and proactive Assistant / Admin Manager to oversee back-office maintenance operations, ensuring seamless coordination between property upkeep and hospitality services.

Job Responsibilities:

• Manage and oversee all back-office administrative functions including document management, record keeping, correspondence handling, and data entry.
  
• Coordinate office operations such as scheduling meetings, managing office supplies and inventories, and ensuring office facilities are well-maintained.
  
• Supervise and support administrative staff, ensuring tasks are completed efficiently and accurately.
  
• Liaise with internal departments (finance, HR, procurement, etc.) to facilitate smooth workflows and timely information sharing.
  
• Assist with invoice processing, vendor coordination, and budget tracking related to office and administrative expenses.
  
• Maintain and update company records, contracts, and compliance documentation to ensure regulatory adherence.
  
• Support HR functions including employee onboarding, maintaining personnel records, and coordinating training sessions.
  
• Implement and improve office policies, procedures, and standard operating protocols to enhance productivity and compliance.
  
• Prepare regular operational reports and presentations for senior management.
  
• Act as a point of contact for office-related queries and coordinate with external service providers and vendors.
  
• Support ad hoc projects and initiatives to improve back-office efficiency and office environment.
  

Job Requirements:

• Higher Diploma or Bachelors degree in Business Management, Business Administration, or a related field.
• Minimum 5 to 7 years of relevant experience in property management, property development, hospitality operations, or facilities management, with demonstrated exposure to office management and collaboration with executive-level stakeholders.
• Strong understanding of property and hospitality maintenance processes and vendor management to effectively liaise with internal teams and stakeholders.
• Proven track record in managing administrative teams or support functions, with people management experience being a must.
• Excellent organizational, communication, and interpersonal skills to manage diverse teams and coordinate cross-functional activities.
• Proficiency in MS Office applications, including Word processing, Presentation tools, and Excel.
• Ability to multitask, prioritize competing demands, and perform effectively under pressure.
• Detail-oriented with strong analytical and problem-solving capabilities.

How To Apply

Interested parties, please send your CV directly to oscar@kingdeux.com or apply directly.

Please note that only shortlisted applicants will be contacted.