Executive Assistant / Team Secretary | Financial Services | HK$25-35K

King Deux Search & Consulting is a specialised executive search firm that offers bespoke talent solutions for financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process.

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About Your Company

Based in Hong Kong, the organization is a prominent venture-building group with a strong focus on Web3 technology. Since 2018, the organization has been at the forefront of driving mass adoption of Web3, leveraging a global team of 300 professionals. The team has successfully developed and launched a diverse portfolio of products that shape the future of digital interaction. The company played a pivotal role as an early investor and lead advisor, contributing to the success of unicorns and over 100 groundbreaking projects. By combining traditional sectors with the dynamic Web3 community, the organization actively shapes the future and champions an open, secure digital landscape.

As a result, an exciting opportunity has emerged for an Assistant to the leadership team to join the dynamic team. In this role, you will have the chance to work in a vibrant environment with a diverse culture and background. Your primary responsibilities will revolve around providing comprehensive support for the leaders' personal tasks and assisting them with various business responsibilities.

Responsibilities:

• Provide high-level administrative support to multiple leaders, managing their calendars, scheduling meetings, and coordinating travel arrangements.
  
• Conduct research and prepare reports, presentations, and correspondence on behalf of the leaders.
  
• Assist in managing communications, including screening emails, answering phone calls, and handling inquiries.
  
• Coordinate and facilitate internal and external meetings, conferences, and events.
  
• Support leaders in business-related tasks, such as data analysis, project coordination, and monitoring key performance indicators.
  
• Organize travel arrangements (tickets, hotels, and family itineraries), company events, and personal functions.
  
• Work closely with internal and external parties to ensure smooth business operations.
  
• Handle confidential and sensitive information with utmost discretion and professionalism.
  
• Foster strong working relationships with stakeholders at all levels on behalf of the leaders.
  
• Perform ad hoc tasks and assist with special projects as assigned.
  

Qualifications:

• Bachelor's degree or equivalent qualification, with prior experience in an executive assistant or similar role supporting C-level executives or leaders.
  
• Minimum of 2 years of solid experience in a Personal Assistant or Executive Assistant role.
  
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  
• Strong written and verbal communication skills in English and Chinese (Cantonese and Mandarin), including the ability to draft professional correspondence and reports.
  
• Proficient in using productivity tools and software, such as Microsoft Office Suite and calendar management systems.
  
• Exceptional attention to detail and accuracy in work deliverables.
  
• Demonstrated ability to handle confidential and sensitive information with integrity.
  
• Proactive and resourceful, with a problem-solving mindset.
  
• High degree of professionalism in dealing with diverse groups of people.
  
• Flexibility and adaptability in a fast-paced and dynamic environment.
  

How To Apply

Interested parties, please send your CV directly to oscar@kingdeux.com or apply directly.

Please note that only shortlisted applicants will be contacted.