Business Analyst / Project Coordinator

Mission Overview:

Join Keystone Solutions as a consultant to support our client's Head of Projects & Transformation in the operational execution of the Reshape Academy programme and its transitional phase. As a Keystone Solutions consultant, you will coordinate and manage thematic workstreams, ensure stakeholder coordination, analyze and formalize business needs, prepare decisions and meeting/SteerCo materials, monitor actions and risks, and support change management related to the future Academy. You will contribute to translating identified needs into concrete workstreams and supporting their implementation. Indicative workload distribution: 40% – Management and coordination of Reshape Academy workstreams; 30% – Stakeholder coordination and project governance; 30% – Business Analysis, communication and change management.

Consultancy Model at Keystone Solutions:

This is a consultancy mission delivered by Keystone Solutions, working on-site and in close partnership with the client. As a Keystone Solutions consultant, you will operate within the client's environment, apply our consulting best practices, and represent Keystone Solutions' standards of excellence throughout the engagement.

Dynamic Projects:

As part of Keystone Solutions, you will address diverse challenges within client engagements. This mission offers exposure to cross-functional stakeholders, complex workstream orchestration, and hands-on delivery across technical infrastructure and training facilities domains.

Turbo-Charged Learning and Development:

Keystone Solutions supports continuous professional growth through varied consulting assignments, knowledge sharing, and structured support that enable you to broaden your Business Analysis, Project Coordination, Stakeholder Management, and Change Management capabilities.

Ambition Skyrocketing within a Consultancy Framework:

We foster career progression by empowering consultants to take ownership of outcomes, lead workstreams, and build expertise through successive client missions that elevate responsibility and impact.

Keystone Solutions Values in Action:

Being a K-Stone means bringing integrity, client-centricity, collaboration, and results-orientation to every engagement. You will embody these values while delivering tangible outcomes for our client's Reshape Academy programme.

Key Responsibilities:

• Identify and structure the workstreams required for the successful delivery of the programme.
• Define the objectives, scope, deliverables and stakeholders of each workstream.
• Prepare roadmaps and action plans.
• Organize and coordinate working groups.
• Monitor workstream progress.
• Identify risks, dependencies and key points of attention.
• Objectively assess needs and possible scenarios.
• Prepare the analyses required to support management decisions.
• Consolidate contributions from the different stakeholders.
• Ensure progress reporting across the different workstreams.

Examples of workstreams include: District heating network; Compressed air; Testing facilities and infrastructure; Technical training equipment; Specialized training spaces; Organization of workshops and practical training areas; Logistics and operations of the future site; Other workstreams required for the successful commissioning of the new Academy.

Stakeholder Coordination & Project Governance:

• Identify and engage the relevant stakeholders.
• Prepare and facilitate working meetings.
• Coordinate interactions between the different stakeholders.
• Prepare project governance meetings.
• Ensure the follow-up of decisions and action plans.
• Produce meeting minutes and executive summaries required for effective project steering.

Business Analysis:

• Gather requirements from the relevant communities and stakeholders.
• Formalize business requirements.
• Perform the required functional analyses.
• Map current and future uses and requirements.
• Perform occupancy and space utilization analyses.
• Prepare decision papers and scoping documents.

Communication & Change Management:

• Prepare communication materials.
• Contribute to informing impacted communities.
• Identify adoption and engagement risks.
• Consolidate user feedback.
• Support change management activities.
• Prepare presentation and awareness materials.

Expected Deliverables:

• Workstream scoping documents.
• Roadmaps and action plans.
• User analysis documents.
• Business requirements.
• Meeting minutes and executive summaries.
• Governance materials.
• Space occupancy and utilization analyses.
• Communication materials.
• Workstream progress reports.
• Decision-support summaries.

Candidate Profile:

• 5 to 6 years of professional experience.
• Experience in Business Analysis.
• Experience in project and/or workstream coordination.
• Experience facilitating multi-stakeholder working groups.
• Experience in change and/or transformation projects.

Technical Skills:

• Business Analysis.
• Project Coordination.
• Stakeholder Management.
• Process Mapping.
• Workshop Facilitation.
• Functional Analysis.
• Communication & Content Preparation.

Soft Skills:

• Excellent listening skills.
• Strong interpersonal skills.
• Diplomacy.
• Strong coordination skills.
• Ability to synthesize complex information.
• Results-oriented mindset.
• High level of operational autonomy.

Additional Competencies (to be demonstrated during interview):

• Advanced expertise with the Microsoft Office suite (must have).
• Strong customer-oriented approach (must have).
• Ability to integrate quickly into a team and demonstrate strong team spirit (must have).
• Demonstrable experience with the relevant technology or domain: 5 years, Senior (must have).
• Fluent in French & Dutch (must have).
• Proven experience in business analysis, including requirement gathering, business needs analysis and formalization of requirements: 3 years, Medior (must have).
• Proven experience in coordinating projects and/or multiple workstreams including planning, action tracking, progress reporting: 5 years, Senior (must have).
• Proven experience in multilevel stakeholder management (must have).
• Proven experience in preparing and facilitating workshops (must have).
• Proven experience in projects involving technical infrastructure, workplace environments, training facilities (must have).
• Strong relational intelligence (must have).
• Bachelor's degree (must have).
• Proven experience in organizational, operational or business transformation projects (should have).

Role-Specific Consulting Context:

As a Keystone Solutions consultant, you will execute the above responsibilities on-site with the client, ensuring rigorous coordination of Reshape Academy workstreams, robust project governance, precise business analysis, and effective communication and change management to enable successful commissioning of the new Academy and its operations.

How You Will Work with the Client:

You will collaborate daily with the client's Head of Projects & Transformation and cross-functional stakeholders, lead and support working groups, prepare decision and SteerCo materials, and drive action tracking and risk monitoring, consistently applying Keystone Solutions' consulting standards.

Apply Now:

If you are ready to tackle technical and strategic challenges in a dynamic consultancy environment, apply today at Keystone Solutions Career Portal.