Administration Supervisor (SV)

Location: Thonglor, Bangkok

Industry: Integrated food manufacturer

Salary: 35K-45K THB/Month

Working day: Mon-Fri, 8:30 - 17:30

Job Description:

• General Affairs
  • Order and manage office supplies
  • Oversee office operations, including coordination with maintenance service providers
  • Manage car leases and fuel credit cards
  • Organize and file contracts
  • Act as the contact point for safety, health, and disaster prevention
  • Manage office PCs, coordinating with IT maintenance vendors
  • Handle document printing and storage
  • Sort and manage incoming and outgoing mail
  • Provide other administrative support as needed

• Human Resources
  • Ensure smooth HR operations handled by an outsourced company, including:
  • Payroll processing and payslip preparation
  • Monthly personal income tax (PND1) submission
  • Social security filings (S.P.S.1-10) and employee enrollment/termination
  • Drafting employment contracts
  • File and manage payroll and tax documents, securing approvals from the President and Administration GM
  • Check attendance records and collect payroll-related data
  • Verify payroll calculations and print necessary documents
  • Manage documents created by the outsourcing company and submit them to the tax office
  • Respond to inquiries from the outsourcing company

• Accounting & Finance
  • Coordinate with an outsourced accounting firm handling:
    • Transaction recording in the accounting system
    • Monthly VAT and corporate tax filings
      
    • Withholding tax filings and issuance of withholding tax certificates
    • Monthly closing processes and trial balance preparation
    • Creation of financial reports (preliminary and final)
  • Send invoices and bookkeeping data to the outsourcing firm
    
  • Receive, file, and secure internal approvals for accounting documents
  • Monitor daily cash balances via online banking
  • Send withholding tax certificates to suppliers
  • Verify payment data and execute payments via online banking
  • Review employee expense claims and provide guidance on corrections
  • Coordinate with external auditors and support audit procedures
  • Transfer numerical data in Excel, compile reports, and create invoices
  • Act as the contact point for suppliers and vendors
  • Support internal control activities, including documentation and manual creation

Qualifications:

• At least 5 years of experience in administration-related functions (HR, accounting, or general affairs) within the past 10 years.
  • Priority order: HR > Accounting > General Affairs
  • Experience in multiple fields is preferred.

• Work experience using English. Preferred Experience
  • Experience working in a Japanese company
  • Experience handling payroll, social security, and tax filings
  • Basic knowledge of bookkeeping

• Required Skills & Qualifications
  • Comprehensive understanding of corporate administration (HR, general affairs, accounting)
  • English communication skills (at least conversational level)
  • Strong compliance and fraud prevention awareness
  • Bachelor's degree or higher
  • Proficiency in Microsoft Office (Excel, Word, etc.)

• Ideal Candidate Characteristics
  • Looking for long-term employment (several years or more)
  • High compliance and fraud prevention awareness
  • Resides in Bangkok and can easily commute to the office
  • Strong communication skills with a hospitable and supportive attitude

To Apply
Please submit your resume to email: kamonluck.s@keystone.co.th