Head of Precinct & Event Co-ordination

Department : Event Operations

Reports to : General Manager - Stadium & Event Operations

Role Introduction

The Head of Precinct & Event Co-ordination plays a pivotal role in ensuring the seamless planning and execution of events across Kai Tak Sports Park. Reporting to the General Manager – Event Operations, this role is responsible for aligning operational departments and external partners to deliver world-class events within the precinct. The position requires a strategic leader who can foster collaboration, drive operational excellence, and oversee the coordination of major events. With a focus on cross-functional integration, stakeholder engagement, and continuous improvement, the Head of Precinct & Event Co-ordination will be instrumental in shaping the precinct's reputation as a premier destination for sports, entertainment, and community events.

Key Responsibilities

• Co-ordinate the planning and execution that is undertaken for events, specifically to ensure that all departments' responsibilities are clearly defined and aligned with one another.
• Ensure that all operational departments work closely as a team for the successful delivery of events.
• Support operational department GMs and Heads to ensure consistent standards and practices across all areas.
• Lead the planning and delivery of event operations in the external precinct areas related to major events taking place in the venues.
• Review the Annual Operating Budget and recommend budgets to facilitate effective financial planning and resource allocation within the organization to achieve the successful alignment of departments to co-ordinate events.
• Coordinate operational activities with operational departments and external contractors to ensure smooth operation of events.
• Communicate directives clearly and timely to other departments to ensure alignment and efficiency.
• Monitor event calendars, ensuring efficient scheduling and resource allocation across precincts.
• Foster a culture of excellence, innovation, and continuous improvement in event operations.
• Maintain positive relationships and collaborate with stakeholders, including KTSPL, the Hong Kong SAR Government, operations partners, design and build team members, contractors, suppliers, and other relevant parties.
• Deliver monthly reports to the Senior Management Team as required.
• Perform any ad-hoc assignments as requested.

Requirements

• Bachelor's degree in Event Management, Business Administration, Hospitality, or a related field.
• Minimum 10 years of experience in large-scale event operations, with at least 5 years in a senior supervisory or precinct-wide role.
• Proven experience in managing operations for major sports, entertainment, or multi-purpose venues, including stadiums and arenas.
• Strong leadership and team management skills, with experience supervising cross-functional teams and multiple departments.
• Deep understanding of event logistics, crowd management, emergency planning, and venue operations.
• Excellent communication and relationship-building skills with clients, government agencies, and internal teams.
• Proficiency in event scheduling and operations software.
• Ability to work irregular hours including evenings, weekends, and holidays, and to manage high-pressure situations effectively.
• High level of awareness of health & safety, risk management, and regulatory compliance in event environments.

Professional appearance, strong work ethic, discretion with confidential information, and a passion for operational excellence.

Full-time

Personal & Application Information

We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purposes only. Applicants who are not invited for interviews within 8 weeks may consider their applications unsuccessful.