Coordinator - Technical Services

Department: Technical Services

Reports to: Head of Technical Services

Role Introduction

The Coordinator - Technical Services, will assist the technical services team managers with administrative tasks associated with event delivery and day-to-day operations.

The Technical Services Team is responsible for the set-up, operation and maintenance of Audio, Lighting, Video, Digital Signage, AV Network, Rigging and Staging assets across the Kai Tak Sports Park. The Coordinator - Technical Services will play a key role in ensuring the appropriate resources are in-place to deliver events, and all relevant documentation is followed up in a timely manner.

Key Responsibilities

• Manage the internal team roster and technical service resource allocation across events in all 3 venues
• Preparing client quotations for additional services associated with events
• Ensuring event settlements are accurately reported to finance
• Liaising with HR to schedule additional casual staff where required and ensuring their hours are accurately recorded
• Arranging event accreditation for the team as required
• Support staff on-boarding / off-boarding processes and other HR related matters for the team
• Maintaining assets inventory records
• Provide procurement support for additional equipment and spare parts, including raising Purchase Requisitions, following up on Purchase Order opening/closing status, maintaining procurement & financial records, preparing Goods Received Notes, arranging payment etc.
• Organise and coordinate meetings with internal and external parties; arranging parking, access and accreditation
• Handling any ad-hoc administrative requests from technical managers

Requirements

• Diploma holder and above
• Minimum 3 years of secretarial/administration experience. Working experience in event production or venue management will be considered an advantage.
• Strong planning and organizing skills and attentive to details
• Ability to work independently and a good team player
• Fluent in both written and spoken English and Chinese
• Proficiency in MS Office (Sharepoint, Word, Excel, PowerPoint and Chinese Word Processing)

Full time

Personal & Application Information
We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 4 weeks may consider their applications unsuccessful.